HR & Business Manager - Positive Work Culture

HR and Business Manager – Job Description

Overall Responsibilities

To provide all necessary support the Directors (Directors, Technical Directors & Associate Directors) with the overall running of the business with a specific focus on Singapore (and it’s APAC region) but also, from time to time, as part of the global Group management team.

Ensure the company has the adequate and suitable resources to complete its activities

Ensure the efficiency of business operations

Prepare reports and other ad-hoc documentation as required by Directors

Manage overall Office non-technical operations

Key Tasks: (both local and in collaboration with global Group resources)

Administration

Monitor, review, update any administration systems

Liaise with brokers and renew any insurances 

Record and monitor holiday requests / medical leave / staff attendance (working from home, working remotely etc)

Book Event/function/meals/travel bookings

Commercial

Contracts & Agreements – liaise with in-house specialists to review and comment, act as interface between in-house and client teams.

Fee Bids – Assist Directors in collating documents required for new bids and updates / rewrites as required

Marketing material – with collaboration with Directors and key technical staff on content, create / manage marketing and profile documents, project description logs etc to be used for all marketing material 

Finance

Manage all payments and receipts in respect of Singapore bank accounts to ensure invoices, salaries, bill payments are proper and prompt.

Manage invoicing and payment tracking in respect of projects that are lead by Singapore but where contracts are placed through other regional B&W entities (Philippines & Malaysia currently, but more will be added).

Manage inter-company invoicing and billing processes to ensure that correct balance of accounts is achieved between the various B&W offices for “services provided to other offices” and “assistance received from other offices”.

Maintain financial records relating to AR/AP functions such as cash flow forecasts

Review quarterly GST and yearly financial reports 

Create external and inter-company invoices

Human Resources

Perform the full spectrum of HR activities such as personnel administration (proper records organization), salary administration, employee movement (transfers / promotion / confirmation / resignation) processes, employee benefits and any such activities.

Undertake PDRs for all support staff and support the PDR process for technical PDR’s as per the agreed office PDR reporting lines.

Supervise the work of employees and provide feedback and counsel to improve efficiency and effectiveness

Health Insurance – Arrange quotes, manage renewal or arrange new cover

Health insurance – ensure all employees are compliant with regional regulations

Prompt payment of Payroll, reporting of monthly CPF contributions, yearly IR8A, NS claims, maternity claims

Support HR operations including onboarding and offboarding, benefits administration, work pass application and renewal, claims and grants applications

Management

Marketing Calendars – Industry events (awards / conferences), scheduling business development meetings and associated arrangements

Internal – initiate/manage internal staff social events

CSR – coordinate and manage any CSR activity            

Business Management – support for new markets / office openings / business set-up / legalities

Marketing Calendars - Client events – organize / manage any client events / represent the company at events

Corporate Insurance Policies – manage all corporate insurance policies and negotiate renewals and ensure compliance with client requirements

Office Lease renewal - Coordinate quote/lease agreement to final sign-off

skills and experience required.

• Minimum 3 years of payroll, HR operations and Finance experience
• Self-motivated, able to work under own initiative with support from management.
• Able to multi-task and work in a fast-paced and dynamic environment
• Detailed oriented and strong proficiency in Microsoft package 
• Diploma / Degree in Human Resources, Business Administration or equivalent