ROLE DESCRIPTION: 

1. Employee Lifecycle Management

Onboarding & Employment Administration

• Support recruitment operational activities such as candidate sourcing coordination and interview arrangements


• Manage end‑to‑end onboarding processes including contract issuance, document verification, medical examination coordination, work pass processing, system setup, and logistics.


• Manage operational support for Non‑Traditional Source (NTS) workforce, including coordination of travel and accommodation where applicable.

Probation, Contracts & Exits

• Manage probation confirmation processes in partnership with line managers.


• Monitor fixed‑term contracts and manage renewals in compliance with local legislation.


• Ensure effective and compliant offboarding processes, including statutory notifications and work pass updates.

2. HR Data & Reporting

• Maintain accuracy, integrity, and governance of HR data across systems including SAP SuccessFactors, Sezame, and local HRIS.


• Produce timely HR reporting, metrics, and dashboards to enable data‑driven decision‑making.


• Participate in HR / HRIS enhancement projects, automation initiatives, and process optimization activities.


• Support internal and external HR audits.

3. Engagement

• Serve as the first point of contact for employee queries related to HR policies, benefits, and procedures.


• Provide accurate and timely responses to employee inquiries.


• Support in the mobilization and demobilization of employees for assigned work sites (e.g. ENGIE CV)

4. Benefits Enrolment & disenrollment

• Provide new hire information to benefits vendors


• Provide leaver information to benefits vendors

5. Other Scope but not limited to below

• Prepare and provide necessary documentation for audit reviews (internal and external audit)


• Process invoice from suppliers (e.g. medical check, insurance, MOM, flights tickets, etc.)


• Prepare verification of employment letter when required/requested

6. Learning Administration:

• Registration of company planned courses.


• Monitor and maintain HRDF utilisation (MY specific)


• Collection of learning needs and prepare the analysis


• Update training records in Sezame

ROLE REQUIREMENTS: 

• Diploma / Bachelor’s degree in Human Resources, Business Administration, or related field


• Minimum 3 years of HR Operations experience covering full spectrum


• Good interpersonal and consulting skills to interact with multiple stakeholders


• Knowledgeable in local employment rules and regulation