Human Resources Administrator (L&D, HR admin, financial industry) - with Great Benefits

• Location: City Hall/Esplanade

• Working hours: 8.30 am - 5.30 pm

• Salary: up to $6,500 (depending on experience)

Our client, a Japanese financial institution, is looking for an HR Administrator to join their team. In this role, you will be part of the regional team to support a wide range of HR functions covering recruitment & onboarding, benefits & welfare administration, training, and expatriate & workplace administration for our offices in Singapore and Australia. They offer cross-training opportunities within the team for you to expand your knowledge and skill sets.

Job Description:

Work pass applications, onboarding, offboarding, HR letters (40%) :

• Work pass administration for new and renewal cases including secondary directorship
• Onboarding support & administration including initiating background checks, pfile creation, staff record creation in system, organise new joiner orientation, updating intranet, administering internal tests, confirmation etc
• Handle exit processes which include updating intranet, sending exit clearance email etc
• Input, file, maintain, and update employee records
• Draft and prepare HR letters (employment certification, life events, confirmation etc)
• Update and upload/submit organisation chart and headcount reports monthly
   

Training and HR portal administration (40%):

• Register employees for training courses, update individual training records, ensure compliance with Continuing Professional Development requirements
• Leave administration including monitoring of block leave and government-paid leave completion, submission of government-paid leave claims, annual leave carry forward exercise etc
• Welfare administration for life events such as ordering get well basket/wreath etc
   

Others (invoicing, claims, recruitment, office management) (20%):
 

• End-to-end intern recruitment across departments
• Recruitment administration for experienced hires such as scheduling interviews, booking meeting rooms, sending calendar invites to interviewers, setting up zoom calls, following up on interview evaluation forms etc
• Managing Card Access/Office Security System
• Process invoices
• Manage HR department inventory such as stationery, wine etc and housekeeping
• Be well-versed with HR policies & procedures
• Maintain HR mailbox and re-direct the external email to the relevant HR personnel
• Keep abreast of trends, regulation changes, etc in HR

Job Requirements:

• Degree / Diploma in Finance / Accountancy / Business Admin / HR or equivalent
• Meticulous with good numerical & accuracy skills
• At least 2 years of HR Admin and training experience
• Good working knowledge of Singapore Employment law, general HR policies and procedures & HR development/updates
• Excellent people and communication skills
• Proactive and supportive team player with the ability to work independently
• Enthusiastic, creative and resourceful with a "can-do" and positive attitude
• Result and service-oriented with the initiative to troubleshoot issues
• Have good work ethics
• Ability to manage and set priorities in a fast-paced environment
• Willingness to take on additional tasks when necessary
• Committed to produce quality work
• Diligent and willing to learn from more experienced team members