Job Description Facilities Coordinator and Receptionist

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Facilities Coordinator and Receptionist

Work Dynamics - Integrated Facilities Management

Facilities coordination, including arranging office equipment services (copier machine, dish

washer, coffee machine etc), co-ordinate with landlord on air-conditioning services etc

•

Reception services, maintain visitors log book and access procedures (issue and

collection of visitor access cards / badges for employees and affiliates) to ensure optimal

security access control &provide all mail collection (internal and external) and distribution

services and activities. These shall include, but not limited to, collecting, receiving, sorting,

packing, organization, delivery and sending activities, responding to Viatris’ employee

inquiries and complaints, arranging speed deliveries, adhering to security policies and

procedures, etc in the mail room. Responsible for handling incoming and outgoing calls

including distribution of any messages.

•

• Receive, inform and guide visitors including co-ordination with client employees.

Provide assistance in general administrative activities and any other duties as assigned by

Facilities Management team

•

• Participate as a team member in responses to emergency situations for facilities matters

Manage invoices, ensure commitment & payment records are maintained and that

payments are received by vendors.

•

• Directing first-line complaints in regard to soft services to Facilities Management team

• Ensure compliance with all governmental regulations on behalf of the client.

• Assist AM to prepare monthly management report.

• Ensure effective completion of all incident reports.

• Assist AM on generating PO and Goods receiving

• Ensure compliance with Jones Lang LaSalle minimum audit standards.Manage end user expectations and requirement.

Obtain regular updates from supervisors (of soft services vendors) through weekly/daily

briefings to have an overview of the operations of the site.

•

• Provide assistance to users as and when required.

Location:

Job Tags:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.