Junior HR Admin (3 Months to Perm) Zhong Shan Mall , Large MNC - Get Hired Fast

Reception (10%)

- Answer occasional incoming calls professionally and connect to the respective stakeholders

- Attend to guests/ visitors and direct them to the respective hosts where necessary

- Maintain a neat and tidy reception area for a professional and comfortable general office space

General Admin (40%)

Travel & Meeting Arrangement

- To work with the third-party service provider to make flights, transportation, and accommodation

arrangement in accordance with the company’s policy.

- To support and coordinate meeting arrangements for office and its visitors.

Office Management

- To manage the third-party service provider of office cleaning and maintenance to ensure delivery of

satisfactory services according to Service Level Agreement

- To coordinate courier / despatch services and distribute incoming mails / documents (if any).

- To manage office pantry and office storage space.

- To plan and bring to life office festive decorations.

Stationery Management

- Ensure sufficient stock level for printed forms, letterhead, envelopes, photocopy paper, and replenish

them as & when required.

- Coordinate and order company business cards for employees.

- Consolidate stationery requests for HR department and order monthly.

Tenancy & Licence Renewal (yearly)

- Renewal of admin building or business-related licenses and tenancy agreements

Sponsorships & Donations

- To record all Gifts, and Entertainment Declarations in the company’s register as per policy.

- To coordinate sponsorships given to external associations / charities.

HR Admin (50%)

Department Coordinator

- Provides administrative support which includes checking of claims, updating organisational chart,business cards, ID tag and processes purchase orders to the department.

Admin Budget 
- To work with HR Operations team to review Admin budget on quarterly basis. - Admin budget includes of HR expenses, office facilities expenses, stationary, postage, courier etc. 
- Monitor quarterly expenses to ensure the utilisation are within budget HR Support 
- To work with line managers in assigning and preparing of work desk for new joiners / exits. 
- To prepare and issue new hire orientation gift pack. 
- To support application of work permits. 
- To track compliance training status and drive for completion.
 - To work closely with company Recreation Club in running engagement activities. 
- To coordinate monthly staff welfare (free products) and weekly fruits day. 
- To support some internal employee communications. 
- To assist in planning Annual Health & Safety Day for all employees. 
- To support employee health and safety related matters.

Interested candidates please to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile. 

We regret to inform that only shortlisted candidates will be notified.

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