Lead Exec (Administration & Programmes) - Communications & Outreach Department

[What the role is]

[What you will be working on]

• Provide end-to-end administrative and operational support for C&O, including coordination, documentation, records management and logistics.
• Track and manage C&O’s budget utilisation, including monitoring commitments and expenditures, maintaining budget trackers and preparing budget updates and reports.
• Coordinate and oversee MOE’s Applied Learning Modules (ApLM) programme for NYP, including liaison with internal and external stakeholders, ensuring alignment to programme requirements, timelines and accurate submission of required reports.
• Support programme administration for ApLM, including scheduling, coordination, documentation and tracking of deliverables.
• Review, standardize and improve C&O administrative workflows and templates, mapping existing processes, identifying gaps and inefficiencies, recommending improvements, and implementing streamlined SOPs to enhance consistency and clarity.
• Support follow-up on departmental actions, reporting requirements and compliance matters.

[What we are looking for]

• Relevant qualification in Business Administration, Public Administration, Communications or a related discipline.
• At least 2 to 3 years of relevant experience in administrative operations, programme coordination or similar roles.
• Experience in budget tracking, reporting and working with multiple stakeholders is preferred.
• Good organisational and coordination skills
• Strong attention to detail and accuracy
• Ability to manage information, budgets and processes systematically
• Clear written and verbal communication skills
• Able to work independently and collaboratively in a team
• Proactive, organised and resourceful

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