Lead Officer, HR & Admin Shared Services

[What the role is]

[What you will be working on]

Key Responsibilities

1. Internship & Scholarship Administration

• Coordinate end-to-end internship processes, including onboarding and offboarding
• Liaise with educational institutions and internal departments on internship placements
• Administer and facilitates scholarship programmes (e.g. ITE), including application coordination, tracking, and renewals
• Maintain accurate records, documentation, and reports for internships and scholarships
• Support engagement initiatives to ensure a positive experience for interns and scholarship recipients

2. Air Travel Booking Arrangements

• Manage business travel related policies and forms
• Appoint & liaise with travel agencies/vendors/travel insurers for business travel reservations and changes
• Liaise with travellers to ensure compliance with business travel policies and cost guidelines
• Track and maintain travel records for reporting and audit purposes

3. HRE Casual Employee Lifecycle Management

• Administer onboarding and offboarding processes for casual employees
• Maintain accurate employee records and ensure timely system updates
• Coordinate contract issuance, extensions, and cessation processes
• Serve as a point of contact for queries related to casual employment matters

4. Work Pass Application

• Support application, renewal, and cancellation of work passes in compliance with regulations
• Liaise with relevant authorities and employees to ensure completeness of documentation
• Track application status and ensure timely follow-ups
• Maintain proper documentation and records for audit and compliance purposes

5. Other Duties

• Man reception and cover reception duties when required
• Undertake other adhoc administrative duties or special projects as assigned by the supervisor.

[What we are looking for]

Requirements

• Diploma in Business Administration, Human Resources, or related field
• Minimum 1–3 years of relevant administrative or HR support experience
• Familiarity with HR processes and employment regulations is an advantage
• Strong organisational skills with attention to detail
• Ability to manage multiple tasks and meet deadlines
• Good communication and interpersonal skills
• Proficient in Microsoft Office applications
• Open to fresh Polytechnic graduates; candidates with relevant experience will have an added advantage

This is a 2-year contract with the possibility of renewal.

We regret that only shortlisted candidates will be notified.