Legal Practice Assistant (Float)

King & Spalding is a leading global law firm with a commitment to excellence, innovation, and the seamless delivery of legal services. We harness innovative technology and exceptional talent to meet the complex needs of our clients in a fast-paced and dynamic legal landscape.

King & Spalding, a leading global law firm, is seeking a candidate to join the LPA team in the Singapore office. The mission of the LPA team is to assist the Firm and its lawyers in providing world-class service to the Firm's clients. The LPA team is committed to serving the evolving needs of the Firm and takes pride in producing high quality, professional work. This position is to provide LPA support to lawyers and back up cover as and when required for other LPA team members and Reception when needed. It will work closely with various other members of the team and will report to the Director of Operations ME & APAC and Office Manager.

RESPONSIBILITIES:

• Provide support to lawyers and LPAs with overflow work as assigned.
• Provide back up support to Reception with overflow work as assigned.
• Excellent communication skills establishing ongoing positive business relationships on a global basis with clients and colleagues, in person and by phone and/or email basis.
• Maintaining confidentiality of the lawyer-client relationship.
• Strong organizational skills to manage and maintain lawyers' schedules and calendars.
• Maintain lawyers' contacts in Outlook and BD Hub.
• Answer and screen calls, field inquiries, relay messages, respond promptly to client needs, and respond to email and voicemail as soon as possible.
• Coordinate domestic and foreign travel including preparing travel itineraries.
• Track, organize and process reimbursements, invoices via Chrome River.
• Review and reconcile of Amex account, including seeking approval and subsequent processing of on-line payment for 1% and/or personal charges (for Equity Partner) incurred on corporate Amex card.
• Scheduling and organizing onsite and offsite meetings.
• Assist with arranging attendance and participation at conferences, speaking engagements, client proposals, pitches, and events.
• Work closely with other Firm personnel to coordinate room/event location reservations, food and beverage services, and event materials.
• Assisting with the organisation of group and team activities including any CLE related events.
• Update and maintain digital content relating to the lawyers on the website and intranet, including lawyer biographies and deal information.
• Create, format, edit, proofread, and manage Word documents, Excel spreadsheets, and PowerPoint presentations. Draft routine correspondence, forms and emails, etc.
• Process (enter if required) and close time for lawyers adhering to weekly and monthly deadlines.
• Coordinate correction of time entry errors, when needed.
• Run conflict checks, assist lawyers with opening new client matters, and draft engagement letters and other required documents; provide guidance to attorneys so completed forms are submitted properly.
• To be compliant with Firm AML policies and procedures.
• Perform routine filing, photocopying, scanning, compiling, and distributing of documents; identify and coordinate available services provided by administrative departments such as office services, the IT service desk, the US resource center, finance and billing, and records.
• Assist with Firm pro-bono work; research and project management, as and when required.
• Archiving files using File Trail and sending offsite, where appropriate.
• Keeping updated with K&S IT applications by regular attendance at workshops.
• Attending Firm and secretarial meetings.
• Ensuring notification of your own and your lawyer absences are recorded in the Singapore Calendar and also reflected in updated voicemail and email notifications.
• Keeping your handover folder up to date.
• Perform other related administrative tasks as required and assigned.

QUALIFICATIONS:

• Detail oriented, efficient, and have the capacity to work both independently and collaboratively in a fast-paced, high-volume environment with the ability to remain focused.
• Able to adapt to changes in the work environment, multitask regularly, demonstrate excellent time management skills, and manage competing demands on a daily basis.
• Exhibit sound judgment, and will have strong technical, organizational, and administrative skills demonstrating accuracy and strong attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), including formatting documents using Styles. Previous legal administrative support experience essential.

The Firm offers a generous total compensation package with annual bonus in recognition of individual merit-based performance.

King & Spalding LLP (K&S) is committed to providing equal employment opportunity to all applicants and employees in full compliance with all state, federal, and local laws prohibiting discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, age, disability or any other status protected by applicable law.

We are proud of our remarkably cohesive culture, which now encompasses more than 2,500 lawyers and business professionals worldwide. We seek to attract and develop the very best talent to work with us.