Marine Assistant

Responsibilities:

• Update and maintain vessel certificates, reports, and documents following company filing procedures.
  


• Prepare and coordinate stationery, documentation, and publication orders for vessels.
  


• Oversee all ships’ Order of Druggist as well as chart and publication certificate renewals.
  


• Maintain and regularly update statutory survey records and schedules for the fleet.
  


• Apply for vessel registrations, licenses, and related regulatory documentation as needed.
  


• Dispatch Notices to Mariners, marine/port circulars, safety bulletins, training materials, and other relevant updates to vessels.
  


• Assist in editing, filing, and distributing amendments to controlled documents.
  


• Organize, maintain, and archive marine audit reports, vetting inspection reports, and incident/casualty reports.
  


• Process and accurately maintain departmental invoice records and liaise with finance on payment matters.
  


• Take minutes at meetings, track and follow up on outstanding action items, and support other administrative duties as assigned.
  

Requirements

Requirements:

• Diploma in marine engineering or a related field (maritime or engineering preferred).
  


• At least 2 years' work experience in the oil trading or maritime industry in a similar administrative/support role.
  


• Meticulous attention to detail, with a diligent and professional attitude toward documentation and compliance.
  


• Strong written drafting and verbal communication skills.
  


• Proficient with Microsoft Office applications, especially Word and Excel.