Office and Facilities Administrator

Job Description

As the saying goes, find a job you love, and it won’t feel like work at all. A big part of loving your job and being happy at work has to do with your organization’s work culture.

Do you enjoy collaborating across different organizations and working as a team? You are organized, customer-oriented, proactive, meticulous, and self-motivated? If you are, we would like to speak to you. 

We are looking for an Office and Facilities Administrator who will oversee the efficient operation of the Singapore office's administrative functions and physical facilities.

The role involves diverse daily responsibilities including office maintenance, general administration, visitor experience management, delivery coordination, and support for internal team meetings and wellbeing activities together with HR.

You will handle operational compliance by coordinating building emergency response, crisis response, and facility management across Singapore offices.

This role is based in Singapore.

Key responsibilities will include:

Office / Facilities Management

• Maintain a safe and professional office environment, including the Axis Experience Centre (AEC), ensuring on-brand experiences for customers, employees, and visitors
• Managing day-to-day operations including office facility and equipment maintenance, office and pantry supplies, courier coordination
• Strategically manage office budgets, vendor contracts, and relationships ensuring cost-effectiveness and quality service. (i.e. cleaning services / office lease/ insurances/ parking)
• Streamline office operations through efficient systems, organized filing, and effective supply management
• Spearhead continuous improvement initiatives by gathering stakeholder feedback and digitizing procedures where applicable.
• Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems
• Collaborate with HR on streamlined onboarding/offboarding processes (welcome kits, access management, business cards)
• Address additional office and operational matters as they arise

Administrative Support

• General office administration support including but not limited to:
  • Strategic procurement of office supplies and stationery
  • Development and maintenance of efficient operational checklists
  • Management of office-related invoice processing
  • Logistics coordination for internal events, including catering arrangements
  • Craft effective internal communications for office

Compliance & Safety

• Ensure compliance with workplace safety regulations and local requirements
• Monitor and implement legal requirements, including first aid certification programs
• If required, collaborate with leadership on:
  • Emergency response and crisis management protocols
  • Business continuity planning and implementation

Experience, Personal Skills and Knowledge

• At least 5 years of experience working in a similar role
• Independent and mature, with strong judgment and decision-making abilities
• High level of integrity, self-initiative, self-motivation and customer orientation
• Ability to work independently and as part of a team.
• Good communication and interpersonal skills.
• English proficiency is essential for both verbal and written communication.
• Embodies our cultural values
• Proven ability to manage multiple projects with strong organizational skills.

What Axis has to offer

At Axis, you will be working within an international organization surrounded by enthusiastic people in an open-minded and innovative culture. We are growing rapidly, which means that new challenges and opportunities to grow personally and professionally occur every day. This is a great opportunity to make a difference to your professional career and to our business.

Ready to Act?

Axis is a company realizing the benefits of a diverse workforce. We know that diversity in groups creates a better working environment and promotes creativity, something that is fundamental for our success. The first step is easy – all you have to do is apply!

Type of Employment

Posting End Date

Certain roles at Axis require background checks, which means applicable verifications will be done in these recruitments. Notice will be provided before we take any action.

About Axis Communications

We enable a smarter, safer world by creating innovative solutions for improving security and business performance. As a network technology company and industry leader, we offer solutions in video surveillance, access control, intercom, and audio systems, enhanced by intelligent analytics applications.

With around 5000 committed employees in over 50 countries, we collaborate with partners worldwide. Together, we thrive in our friendly, open, and collaborative culture and inspire each other to think beyond the expected. United by our commitment to inclusion, diversity, and sustainability, we consistently seek to develop our skills and way of working.

Let´s create a smarter, safer world

For more information about Axis, please visit our website www.axis.com.

Listen to Get To Know Axis – Podcast