Office Manager

Job Summary

In this role you will be expected to provide administrative assistance for the business and be willing to go above and beyond on a daily basis.  You will take ownership of delegated tasks and ensure they are completed in a timely and orderly manner, to a high standard. You will have high attention to detail and a can do, proactive attitude.  This position reports into the Sydney office, which is our Regional Head office.

Responsibilities

Management Support

• Support key members of our Singapore office


• Support visiting Executives and VP's

The duties initially assigned include, but are not limited to:

• Front of house and first point of contact for internal and external visitors to the Singapore office


• Co-ordination of travel – Domestic and International


• Co-ordination of meetings, conference calls and video conferences with both internal & external stakeholders


• Provide Office Management administrative support, eg: arrange and book tradespersons; liaise with contract office cleaners as needed, update telephone lists and directories, update floor plans, organise catering and events, together with any other tasks as requested.


• Minute taking


• Preparing documents/presentations – formatting, printing, binding as needed


• Preparing expense reconciliation (using WorkDay)


• Oversee all facilities maintenance and other projects for office improvement.


• Proactivity to liaise with suppliers and vendors to ensure a safe, clean, productive work environment


• Coordinate efforts with other departments including HR, Recruitment and IT

Experience and Qualifications

• 5 plus years of experience as an Executive or Administrative Assistant within a corporate environment


• Ideal tertiary qualifications in Office / Business Administration.


• Ability to work in a team environment.


• Advanced skills in Microsoft Office; Outlook and established applications.


• Skills in Office 365 and WorkDay would be desirable.

Education and Training

• Skills in Office 365 and WorkDay would be desirable.