Operations Administrative Assistant (1 year contract)

Job Responsibilities 

Operations Support

• Assist in coordinating production schedules and monitoring workflow progress.
• Track inventory levels, materials usage, and support procurement activities.
• Ensure compliance with operational procedures and safety standards.

Administrative Support

• Maintain accurate records of operational activities, including production reports and quality documentation.
• Prepare reports, presentations, and meeting materials.
• Handle correspondence, emails, and phone inquiries.
• Perform accurate data entry into ERP, MES, and WMS systems. 

Logistics & Coordination

• Coordinate shipping, receiving, and logistics for materials and finished products.
• Liaise with suppliers, vendors, and internal teams to ensure timely delivery.
• Support planning and execution of operational improvement initiatives.

Communication & Liaison

• Act as a point of contact for operational inquiries.
• Facilitate communication between manufacturing, engineering, and quality teams.

Job Requirements 

• Professional Certificate / NITEC or Diploma in Business Administration, Management, or related field.
• 1–3 years of administrative or operations support experience.
• Familiarity with semiconductor or fast-paced manufacturing environments.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and collaboratively in a team environment.