Operations Administrator

Duties and Responsibilities

1. Scheduling & Coordination

• Manage and update distribution and production schedules.


• Coordinate manufacturing, transfers (trucking), and production planning.


• Liaise with sales, drivers, forwarders, and internal teams to ensure timely delivery of goods.

2. Inventory & Procurement

• Handle inventory control for consumables, tools, hardware, and PPE.


• Process farmout orders and sourcing activities.


• Prepare purchase requisitions, liaise with vendors, and track monthly purchases/expenses.


• Manage procurement of materials such as pallets, crates, and packing supplies.

3. Documentation & Administration

• Generate despatch notes and maintain accurate filing of records.


• Ensure department records are up to date.


• Assist with inspection, calibration, and maintenance scheduling for equipment.


• Perform general administrative duties as assigned by the supervisor.

Competencies

·         This role requires strong organizational skills, attention to detail, and the ability to coordinate across multiple departments to maintain efficiency and timely delivery

Accountabilities and Performance Measures

·         On-Time Delivery, Inventory Control, administrative Reliability, Documentation Quality

Job Requirements

Qualifications

·         Diploma or equivalent qualification in Business Administration, Logistics, or related field.

·         2 years’ experience in operations, logistics, or administrative support is an advantage.

·         Strong organizational and multitasking skills.

·         Proficiency in MS Office and ERP systems.

·         Good communication and coordination abilities.