Operations Analyst (Oil)

JOB DESCRIPTION:

• Assist in cargo nomination activities and ensure accurate processing of related transaction records.
• Verify, reconcile, and enter secondary operational expenses, including storage costs, inspection fees, GST, and other applicable charges into the SAP system.
• Maintain and utilize Power BI dashboards to track, analyze, and report operational cost data and performance indicators.
• Evaluate existing cost management and data entry processes, recommending and implementing improvements to enhance efficiency, accuracy, and automation.
• Support user testing, validation, and implementation activities for scheduling system enhancements and SAP upgrades.
• Provide data analysis, reporting, and operational insights to support daily Operations activities.
• Coordinate and assist with operational licensing requirements, regulatory compliance matters, and internal audit processes.
• Prepare, review, and distribute cargo and shipping documentation to external parties, ensuring accuracy and adherence to required timelines.
• Provide scheduling assistance and operational coverage during manpower shortages, leave periods, or peak workload situations, independently handling routine scheduling responsibilities when necessary.
• Collaborate with traders, schedulers, inspectors, agents, terminal representatives, and internal departments to facilitate smooth operational execution and cost administration.
• Develop a thorough understanding of the end-to-end scheduling and operational workflow to effectively support execution and cost management functions.
• Maintain, organize, and archive operational records and documents in accordance with established document control and retention policies.
• Participate in operational administration, cost monitoring activities, process optimization projects, and other assigned initiatives.

PREREQUISITES:

• Bachelor’s Degree in Maritime Studies, Logistics, Supply Chain Management, or a related discipline.
• Strong attention to detail with the ability to handle data and documentation accurately.
• Excellent analytical, numerical, and critical thinking skills.
• Proficient in Microsoft Office applications, especially Excel, with strong data management capabilities.
• Experience in developing dashboards, automating workflows, and utilizing analytical tools such as Power BI and Python.
• Strong communication and stakeholder management skills with the ability to work effectively across cross-functional teams.
• Able to perform under tight deadlines, manage competing priorities, and thrive in a dynamic operational environment.
• Exposure to shipping, marine operations, vessel scheduling, or logistics functions is an advantage.
• Experience in operational support, SAP transactions, and cost administration is preferred.
• Basic knowledge of cargo operations, terminal activities, marine logistics, and related operational cost structures.
• Ability to provide scheduling support and contribute to workload management during operational coverage requirements.