PA/Admin Assistant

Legend (Singapore) Interiors Pte Ltd is an interior fit-out specialist headquartered in Hong Kong since 1988 with offices in Singapore, Malaysia, Beijing, Shanghai and Shenzhen.  Our services encompass the full building cycle from feasibility, estimation and design to management, construction and maintenance for high end retail, F & B and commercial.  We focus on providing quality work and a personalised service that addresses our clients’ unique requirements. 

Responsibilities 

• Provide secretarial support to management staff; duties not limited to, business travel and meeting arrangements, travel arrangements such as plane reservations, hotel accommodation, visa applications for team, visitors, expense/ claims filing and other office administrative duties.
• Work Closely with department heads on manpower recruitment, source for candidates and conduct interview
• Perform all necessary administrative works in the recruitment process including process Foreign Work permit including application/renewal/cancellation of permits ; handle staff movements and resignation;
• Update and maintain annual leave, medical leave, claims
• Coordination of training programs and activities
• Managing of insurance claims and report
• Office administration - supplies and requirements of stationary 
• Handling incoming calls
• Coordinate meeting logistics needs; meeting room booking, meeting set up, video or tele conference set up, etc.

Requirements

• Diploma with 1 to 2 years of relevant work experience
• Knowledge and experience in HR Management will be advantage
• possess good organisational, interpersonal and communication skill
• Experience in construction/interior fit up company will be advantage
• Internet savvy with knowledge to book hotel and flight online.
• Experience in establishing a filing system and a documentation system