Patent Formalities Administrator

The Opportunity

We are seeking a detail-oriented and proactive Patent Formalities Administrator to join our dynamic team. In this critical role, you will manage the preparation and submission of official patent documents, ensure compliance with formalities, and support seamless communication with clients and patent offices. This position requires strong organizational skills, the ability to handle deadlines well, and excellent communication capabilities.

Job Responsibilities

The main focus of the role is as follows:

• Preparing official documents for submission to patent offices (e.g. patent application/search and examination requests/formalities compliance)


• Monitoring and tracking of crucial deadlines


• Preparing client correspondence and invoices


• General administrative duties

What You Bring

• Minimum 3-5 years of work experience in administrative roles. Prior experience in the legal industry will be a bonus.


• Good time management and good organizational skills


• Ability to multi-task and deal with high volumes of work


• Strong attention to detail


• Ability to communicate fluently in English (both written & spoken)