Payroll & Finance Support Associate, South East Asia

Role purpose

Manage and deliver monthly payroll for all employees across South East Asia ensuring 100% accuracy and payment of wages on time.

Also required to manage all activities related to individual income tax and to support the Finance team with cost control on insurances, mobile phones and corporate credit cards.

Role tasks and responsibilities

Payroll Management

 Ensure accurate, timely and efficient delivery of payroll for Singapore office

 In conjunction with HR and third-party provider, support delivery of payroll for Malaysia office and prepare payment in the bank platform.

 Ensure management of payroll is compliant with local laws and guidelines

 Ensure all employees are provided with an accurate payslip every month

 Ensure timely and accurate submissions for all government related claims such as maternity, paternity, childcare and NSmen claims and etc.

 Management of invoicing for payroll from third party vendors (Employer of Records)

 Submit training grants and absentee payroll in a timely manner

 Submit MOM OED report on payroll portion

 Prepare survey for Department of Statistics on a yearly basis

 Record and keep track of absences such as medical leave and childcare leave

 Manage pension contribution and enquiries for non-local employees

 Work with IT on payroll system updates

 Resolve queries on payroll from employees

 Manage Interns’ timesheet and payroll

 Manage access for Corp Pass

Government related tasks

 Prepare and check yearly IR8A

 Prepare and submit tax clearance for leavers

 Resolve queries on tax related matters from both employees and relevant authorities

 Complete CPF submission for local employees and permanent residents

 Manage payment and checking of Foreign Worker levy

Insurance and benefits

 Manage annual WICA renewals and claims

 Check cost distribution for medical insurance premiums

 Responsible for annual survey from Group regarding insurance

 Track dental claims aligned to employee entitlements

Corporate cards and Company phones

 Manage corporate credit cards by reviewing program regularly and managing corporate credit limit distribution

 Monitor individual expenses on corporate credit card and assist with enquiries

 Manage briefing for new corporate credit card holders

 Download Singtel invoices and check for disputes before payment

 Management of phone contracts and renewal upon expiry and ensuring costs are kept low, maintain a good record of the office and mobile phone lists

Finance Support

 Liaising with corporate secretary for company filing matters if necessary

 Any other ad-hoc assignments

Knowledge and experience

Essential

 Minimum 3 years of experience in payroll and local tax filing

 Demonstrated understanding and has working knowledge of general payroll practices and local tax legislation

Preferred

 Prior experience in the professional services industry is a plus

Qualifications and specialist skills

 Possesses a high level of attention to detail, accuracy and the ability to multitask

 Strong discipline to effectively manage time and resources to meet deadlines

 Excellent interpersonal and communication skills to liaise with all levels of internal stakeholders

 Proficient in Microsoft Office, especially Excel