Payroll Executive - Start Now

OVERVIEW

A payroll executive is a professional responsible for overseeing the accurate and timely processing of payroll for employees of all levels. They must possess strong analytical skills, attention to detail, and a comprehensive understanding of payroll laws and regulations.

DUTIES AND RESPONSIBILITIES

Adding value to the HR department by facilitating the overall management of the payroll administration.

Payroll Processing:

• Collect and verify timekeeping information for all employees.
• Calculate and process payroll, including regular wages, overtime, bonuses, and deductions.
• Ensure accuracy and compliance with company policies, labor laws, and taxation regulations.
• Review and reconcile payroll data before processing payments.

Record Maintenance:

• Maintain accurate payroll records and employee data in the payroll system.
• Generate reports on payroll costs, employee hours, and benefits utilization as needed.
• Ensure confidentiality and security of payroll information.

Compliance and Reporting:

• Stay updated on payroll laws, regulations, and industry trends.
• Prepare and file payroll tax returns and other regulatory reports.
• Assist in audits and provide necessary documentation to auditors.

Communication and Support:

• Respond to payroll inquiries from employees regarding pay, deductions, and benefits.
• Collaborate with HR and finance teams to address payroll-related issues and discrepancies.
• Provide training and support to employees on payroll-related processes and systems.

Invoice Review:

• Review and verify invoices related to payroll, including those for casual labor provided by third-party vendors and full-time third-party labor.
• Ensure accuracy in billing, hours worked, rates, and other relevant details.
• Reconcile discrepancies and resolve issues with invoices in a timely manner.

Timesoft System Management:

• Ensure accurate setup of employee profiles, pay rates, deductions, benefits, and other payroll-related data within Timesoft.
• Monitor system updates and implement necessary changes to enhance functionality and compliance.
• Serve as the primary point of contact for Timesoft-related inquiries and issues from HR, finance, and other departments.
• Provide advice, guidance, and troubleshooting support to users regarding Timesoft functionalities, processes, and best practices.
• Collaborate with Timesoft support teams to resolve technical issues and optimize system performance.
• Conduct training sessions for new users and refresher sessions for existing users on Timesoft system navigation, features, and updates.

Subsidies, Claims Processing, Tax Compliance and Submission:

• Manage and process government-related subsidies and claims, including maternity claims, paternity claims, childcare leave, foreign worker levy waivers, and other relevant subsidies.
• Ensure accurate calculation and verification of subsidy amounts, eligibility criteria, and supporting documentation.
• Collaborate with HR, finance, and legal teams to ensure compliance with government regulations and policies.
• Coordinate and facilitate IRAS income tax submissions for employees, including timely filing of tax returns, tax deductions, and exemptions.
• Calculate and process tax-related allowances, and benefits in accordance with tax laws and regulations.
• Provide guidance and support to employees on tax-related inquiries and compliance matters

JOB REQUIREMENTS:

• A minimum Diploma/Degree in Accounting, Finance, Business Administration, Human Resources, or a related field with at least 2 years of relevant experience.
• Possess a positive work attitude.
• Proficiency in MS Office, particularly Excel.
• Strong grasp of payroll principles, tax regulations, and labor laws.
• Demonstrated attention to detail and accuracy in data entry and calculations.
• Ability to handle confidential information with integrity and professionalism.
• Effective communication skills and the capacity to collaborate within a team.
• Familiarity with the Timesoft system would be advantageous.