Personal Assistant to Director (Family Office) - Unlimited Growth Potential

This is a fantastic opportunity for a keen, personable and proactive junior assistant to join a family office with significant philanthropic ambitions. Our vibrant family office is seeking a dynamic personal assistant to keep things running smoothly. The position reports directly to the Executive Assistant to support the UHNW in daily office and personal life schedules.

 
Job Responsibilities:

• Schedule meetings and manage calendars
• Draft correspondence such as emails and letters
• Help with daily time management
• Digital filing and physical document filings
• Handling general administrative duties, such as expenses claim, documentation etc
• Arranging international and domestic courier including GST payments
• Regular bookkeeping and preparation of expenses report
• Liaise with vendors for corporate services including but not limited to ACRA filing, IR8A, etc
• Long-term visit pass, EP application and renewal
• Manage office space and liaising with vendors when required
• Plan travel, including flights, accommodation, ground transportation, visa application, passport renewal, etc
• Travel immigration requirements and documentations
• Help manage properties in Singapore when required
• Organise lunches/dinners and restaurant reservations
• Assist in personal matters such as liaising with private bankers, driver schedules and other ad hoc tasks assigned

Requirements:

• Experience as a personal assistant, secretary, administrative assistant or office manager is useful for this role (but not absolutely essential for the candidate with the right attitude and aptitude)
• Bachelor’s Degree in any field
• Native fluency in English, both written and spoken as first language
• Excellent verbal and written communications skills
• Tech-savvy and experienced Outlook and Microsoft Office
• Maintain absolute discretion and confidentiality
• Proactive approach to problem-solving
• Strong time-management and organization skills
• Excellent interpersonal skills
• High degree of professionalism and confidentiality
• Detail-oriented
• Able to work independently and collaboratively

Additional Information:
 

• Working Location: Tanjong Pagar MRT/Outram Park MRT/Maxwell MRT
• Medical Benefits: Hospitalisation, Outpatient, Specialist and Dental coverage.