Procurement Executive (Ship Management)

1. AUTHORITY

· In charge of the operational procurement process for ship’s requirements.

2. GENERAL RESPONSIBILITY / TASK DESCRIPTION

▪ Negotiate / communicate with suppliers specifying quality, quantity, and delivery schedules

▪ Schedule, arrange, and follow-up on logistics to ensure cost effective and timely delivery of

items on board

▪ Monitor schedules of the assigned group of vessels to optimize deliveries on board

▪ Proactively participate in department meetings and other activities

▪ Assist the Technical Team with follow-up on Service POs, Agency POs and Class POs, including tracking invoices and update reports.

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3. EXECUTION

▪ Processing ship’s requisitions via the defined in Company Procurement procedures

▪ Evaluate bids and make recommendations based on commercial and technical factors

▪ Create and send purchase orders after approval

▪ Prepare items for shipment, arrange for transportation of product and coordinate shipments of supplies to ships

▪ Update good receipt for each order

▪ Processing of invoices belonging to the orders she/he has created and/or are related to her/his group of vessels

▪ Liaise between suppliers, relevant internal departments and vessels

▪ Other tasks as delegated by the Procurement Manager & Procurement Team Lead&  Technical Fleet Manager

▪ Interacts with ships to identify and meet requirements / problem resolution and to accommodate short lead-time orders

▪ Request and process vessel feedback on quality and timing of deliveries of goods and services

▪ Provide information to the Procurement Manager on various monthly / weekly reports as

relevant

▪ Coordinate with appointed freight forwarder and monitor stock list at regular intervals

▪ Ensure that Procurement policies and standard procedures are adhered to at all times

4. REPORTING LINE (FUNCTION REPORTS TO)

· The Procurement Executive reports to the Procurement Manager, Procurement Team Lead & Technical Fleet Manager

5. Requirements:

· Degree, Diploma or equivalent education with at least 2 years experience in Maritime industry

· Mature, meticulous, proactive, resourceful & hands-on

· Strong communication & negotiation skill - Good spoken English required

· Ability to prioritize workload & meet deadlines

· Good IT skill - Procurment operating system skill

· Good team player and able to work well under pressure in a fas-paced environment

Please state your current/last drawn & expected salary in CV

We regret that only shortlisted candidates will be notified