Procurement Officer

JOB SUMMARY

A member of the procurement team to support the overall procurement function of the company, including vendor management, purchase order processing and coordination with internal stakeholders. The role also requires hands\-on interactions and close collaborations with warehouse team and logistics team to support end\-to\-end supply chain processes.

RESPONSIBILITIES

• Retrieve item datasheet quoted by vendors for part number creation by the manager/superior.

• Communicate with vendors including but not limited distributors for PO submission, shipping instructions, delivery confirmation, invoicing, and other trade procurement related matters.

• Create or update vendor details in the ERP (NetSuite) upon approval by the manager/superior.

• Create and monitor purchase requisitions/purchase orders. Ensure accuracy of purchasing details.

• Follow up with vendors on PO acknowledgment and update accordingly.

• Expedite outstanding orders with vendors and update delivery status in the ERP (NetSuite) to ensure project schedules are met.

• Support monthly stock count activities for inventory accuracy in coordination with the warehouse team and logistics team.

• Verify invoices for accuracy in amounts, payment terms/ milestone payments before processing.

• Check and confirm the details of the vendor’s sales note against PO issued, escalate discrepancies, if any, to the manager/superior before forwarding to the requestor within 5 working days.

• Develop and manage effective working relationships with suppliers and vendors to support procurement activities.

• Collaborate with warehouse team and logistics teams to support cross\-functional supply chain activities and ensure end\-to\-end process visibility.

• Perform other ad\-hoc duties and responsibilities as assigned by the procurement manager/ superior.

REQUIREMENTS

• Working knowledge of ERP system (Oracle NetSuite preferred).

• Proficiency in Microsoft Office (especially Excel).

• Effective communication skills with internal and external stakeholders.

• Ability to work independently with good time management.

• Basic understanding of supply chain processes (procurement, warehouse, logistics) preferred.

• Flexibility and adaptability for collaboration across supply chain functions.

• Minimum ITE Certificate with relevant experience; Diploma in Supply Chain Management, Business, or Logistics preferred.

• At least 2 years of procurement experience.

• Exposure to supply chain, logistics, or warehouse operations is an advantage.

Working hours:

Mon to Fri, 8am to 5pm or Mon to Fri, 9am to 6pm

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