Project Admin cum Document Controller [Engineering Up to $4K] - Rewarding Work

[Job ID: 611053]

Responsibilities :

Providing administration support to the Project Management Department (logistics and accommodation arrangements, order Processing and document control), ensuring smooth workflow and efficiency and helping the team meet its targets by handling the important administrative tasks while ensure compliance.
The main focus of this position will be directed towards the completion of required paperwork and assigned duties
to enable the Project Management team to focus in meeting timely completion.

Site Administration Work (70%)

• Arrange technical advisors/supervisors’ logistics and including travel arrangements and control of visas, permits and Jurong island pass.
• Arrange technical advisors/supervisors’ accommodation.
• Check Inward/Outward remittance and update the status to company.
• Management of office supplies such as Personal Protective Equipment.
• Support setting up IT devices for technical advisors/supervisors with guidance of company's IT Department.
• Assistant of the coordination with construction partners.

Document Control Work (30%)

• Organize and manage drawings at the site office.
• Coordinate Overage, Shortage and Damage (“OSD”)* goods with construction partner and monitor the status in the headquarter in Japan.
• Organize and manage other miscellaneous documents on site such as additional construction instructions, time sheets, daily work reports, procurement requisitions, etc.
• Support organizing and managing installation records, witness test time management, etc. (Assistant for on-site QAQC work in term of document control.)

*Once the goods shipped by the headquarter arrive at site, construction partner conduct the inspection and issue the OSD report (if any) to the headquarter in Japan. Headquarter to resolve such OSD.

Requirements :

• 1 or 2 years of administration experience.

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