(Project Administrator) (Finance Industry, East) (ID: 606022) - Urgent Hiring

Job Responsibilities: 

Project Administrator

1. Manage and coordinate project administrative work, working closely with Asset Managers and 3rd party vendors
2. Manage and keep record of all the project documentations required by the Document Controller – vendors’ insurance copies, permit to work, contracts etc
3. Ensure projects are on schedule and follow company compliance guidelines
4. TP-RAP/ P2P/ New Vendor Set up: Activation and ongoing monitor of vendors in company Third Party Management Platforms
   1. Maintain the records of the approved supplier in system as per company procurement policy
   2. Assist vendors on access to company platform for ongoing monitoring and follow up on completion of the tasks
5. CASP+/ Purchase to Purchase (P2P) Systems: 
   1. Maintain the records of the approved supplier in CASP+ system as per company procurement policy
   2. Raise Purchase Orders to vendors – P2P
   3. PO reviewer for requisition/ change order for all IEP project raise in P2P
6. Company Project Management Office (PMO) coordination lead from setup to closure
   1. Co-ordinate with PMO team on project updates / issues 
   2. Assist on project documentation
7. Coordinate with supplier on the Insurance as per company requirement, and maintain Certificate of Insurance
8. Payments/ Invoices:
   1. Assist eInvoice submission / payment process for Finance team
   2. Rectify company PO  / Invoice from vendor / payment issues and requests from P2P & Suppliers
   3. Monitor and chase for tax invoices upon work done
   4. Process Churn project invoices

Data Analytics, Monitoring and Performance tracking

1. Manage and merge data outputs from across all systems within the company Network (Includes Leasing, Facilities Management, Space & Occupancy, Utilization, financials etc.)
2. Monitor month on month change, and derive insights on potential optimizations, or strategy that arises from identified trends or anomalies
3. Other ad-hoc data analysis required – including visualization, insight creation, data cleaning and metric creation / baselining

Risk and Control, Others

1. Quarterly Exercise - MCA (Internal Audit): Collate & coordinate for audit preparation
2. Provide support in the Ongoing Monitoring exercises which comprises of all the due diligence questionnaires launched by the Third Party Utility team
3. Admin lead to guide & coordinate with admin team for administrative support
4. All other ad-hoc tasks assigned by Reporting Manager

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Interested candidates who wish to apply for the advertised position, please email us an updated copy of your resume
We regret that only shortlisted candidates will be notified
Job Code: SHUL
Email Address: [email protected]
EA License: R1656128
Registration No: 01C4394
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