Project Management Executive

Key Job Responsibilities

• Manage the full project lifecycle for all assigned orders using Gantt charts and project trackers to monitor milestones, deadlines, and dependencies.
• Liaise with suppliers and subcontractors — issue purchase orders, track deliverables, negotiate timelines, and resolve performance issues promptly.
• Coordinate all shipping and logistics for outbound orders, including documentation, customs compliance, and end-to-end shipment tracking.
• Act as the key operational point of contact for clients during production, providing proactive updates and managing expectations throughout.
• Work closely with the design, production, and sales teams to ensure client specifications are accurately translated into production and delivered without compromise.
• Conduct quality checks on all products prior to dispatch and document any non-conformances with corrective actions.
• Continuously improve project workflows, templates, and tracking systems to increase efficiency and reduce risk.

Essential Job Requirements

• 3 – 4 years of experience in project management, operations, or a related coordination role in a manufacturing or production environment.
• Proficient in building and managing Gantt charts and project plans; strong milestone and deadline management.
• Proven experience managing suppliers and vendors, with the tenacity to follow through and hold parties accountable.
• Hands-on experience with international shipping, freight documentation, and customs processes.
• Resilient and solutions-focused —able to stay calm and decisive when projects hit unexpected obstacles.
• Highly organised with exceptional attention to detail and strong written and verbal communication skills.

Preferred Requirements

• Background in bespoke manufacturing, luxury goods, or decorative product categories.
• Experience handling shipments to government, institutional, or international clients with complex documentation requirements.