Property Officer

Job Title

Job Description Summary

Job Description

About the Role

• Issuing quotation to client on rectification/repairing works within tenant units as well as minor building rectification works.
• Following up with contractors on quotations, pricing and time coordination on the rectifications works.
• Updating client on work completions including updates to the system.
• Conduct daily inspections on general cleanliness of the premises and ensure that the cleaning team attend to the findings.
• Conduct inspection and assistance on soft services (Pest control, Cleaning & Landscape)
• Respond to tenants’ emails on issues related to complaints/ feedback,
• renovation/fit-out guidelines as well as permit to work.
• Sending circular emails to tenants on notices & announcements.
• Liaising with client's cluster officers on tenancy related matters for all blocks and providing relevant updates. (e.g.: tenant’s disputes, tenancy, and space issues)
• Preparation of reports as requested by client and C&W.
• Updating of tenancy records & tenant contact list.
• Programming & adjusting air-con for the building.
• Access card programming.
• Familiar with fire protection system – isolation, resetting, etc.
• Conducting vacant unit inspection on site and preparing reports including occupancy rate report and submitting to client monthly.
• Preparing various tenancy documents including Key Collection/Key Return/Pre-Termination Inspection and submitting to client & tenants.
• Conducting and attending unit handovers & takeovers with incoming or outgoing tenants.
• Attending to pre termination inspections of units and advice tenants on the reinstatement guidelines following client requirements.
• Assist and follow up with termination of units and reinstatement works.
• Ensuring all reinstatement and renovation works in units are done in accordance with tenancy agreement and contract requirements.
• Assisting with tenants viewing units (e.g.: locking and unlocking of unit).
• Any other tasks as may be assigned.