Receptionist cum Admin (12 mths contract)

Reception Front Desk

• Handling of all in/out postage, courier services and distribution of letter/newspaper
• Attending of visitors and prepare drinks
• Housekeeping of reception and meeting areas
• Wine Chiller inventory control
• Staff on/off boarding activities including creation of mantis, set up work desk with stationery, name card printing, broadcast announcement
• PDPA Collection (Vendor/Staff/3rd Party)
• Submission of monthly postage franking report, maintain sufficient fund and supplies
• Bi-monthly order of stationery, printing documents and pantry supplies
• Co-ordinates of any needs of printing for staff (company letterhead/name cards/envelops)
• Filing and verification of invoices/contracts for all orders done (couriers/stationery/printing/etc.)

Facility Management & Compliance

• Manage daily operations such as the management of service requests and liaising with building
  landlord/ vendors for any facility management tasks (e.g. monthly servicing/change of lights/ etc.)
• Liaise with contractors/ vendors on renewal contracts quotations; rectify issues, defects and any concerned areas within the facilities (e.g. office equipment, general office cleaning, pest control, office renovation, travel planning agreement and etc.)
• Ensure appropriate follow up with contractors/ vendors
• Security Access Management including Door Access card control, daily review of surveillance camera & entry pass platform
• Monthly submission of security access report
• Premises Security and yearly check of extinguishers and hose reels
• Yearly update and align new regulations to the SG Branch GA P&P & manual

Office Administration

• Fixed Assets Inventory Control, manage Meeting Room booking system and Management Reporting
• Custodian of all office keys
• Central controlled on Memo Request serial number
• Central contract storage for all contracts signed with external parties
• Arrangement & renewal of corporate car rental and Season Parking
• Review & renew General Office Insurance policies
• Provide solution and to assist in implementation of staffs requirement on new equipment and etc.   
• Oversea colleague’s requirement, such as Hotel etc
• Maintain SG Branch Staff Listing
• Co-ordinates offsite document storage
• Support yearly orders to HQ in-charge (e.g. Planner and Diary, Lunar New Year Card and Red packets etc.)
• Support orders for festive occasions, e.g. Mid-Autumn Festival, Christmas

 Staff Welfare

• Support on company events and staff welfare activities such as such as Dinner & Dance, Team Building, webinars, roadshows, ordering of flowers for staff (e.g. baby new born / Wreath) etc.

Requirements

• At least 2 years of experience in a receptionist, front desk, or office administrative role.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office (Word, Excel, and Outlook).
• Friendly, approachable demeanor with a professional attitude.
• Positive, customer-oriented attitude.
• Ability to work under pressure and handle multiple tasks efficiently.
• Dependable and punctual with a strong sense of responsibility.
• Singaporeans only.