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Receptionist cum Admin (12 mths contract)

salary Salary :

$3,000 - 3,800 monthly

icon briefcase Job Type : Full Time

Number of Applicants

 : 

000+

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Job Description - Receptionist cum Admin (12 mths contract)

Reception Front Desk

  • Handling of all in/out postage, courier services and distribution of letter/newspaper
  • Attending of visitors and prepare drinks
  • Housekeeping of reception and meeting areas
  • Wine Chiller inventory control
  • Staff on/off boarding activities including creation of mantis, set up work desk with stationery, name card printing, broadcast announcement
  • PDPA Collection (Vendor/Staff/3rd Party)
  • Submission of monthly postage franking report, maintain sufficient fund and supplies
  • Bi-monthly order of stationery, printing documents and pantry supplies
  • Co-ordinates of any needs of printing for staff (company letterhead/name cards/envelops)
  • Filing and verification of invoices/contracts for all orders done (couriers/stationery/printing/etc.)

Facility Management & Compliance

  • Manage daily operations such as the management of service requests and liaising with building
    landlord/ vendors for any facility management tasks (e.g. monthly servicing/change of lights/ etc.)
  • Liaise with contractors/ vendors on renewal contracts quotations; rectify issues, defects and any concerned areas within the facilities (e.g. office equipment, general office cleaning, pest control, office renovation, travel planning agreement and etc.)
  • Ensure appropriate follow up with contractors/ vendors
  • Security Access Management including Door Access card control, daily review of surveillance camera & entry pass platform
  • Monthly submission of security access report
  • Premises Security and yearly check of extinguishers and hose reels
  • Yearly update and align new regulations to the SG Branch GA P&P & manual

Office Administration

  • Fixed Assets Inventory Control, manage Meeting Room booking system and Management Reporting
  • Custodian of all office keys
  • Central controlled on Memo Request serial number
  • Central contract storage for all contracts signed with external parties
  • Arrangement & renewal of corporate car rental and Season Parking
  • Review & renew General Office Insurance policies
  • Provide solution and to assist in implementation of staffs requirement on new equipment and etc.   
  • Oversea colleague’s requirement, such as Hotel etc
  • Maintain SG Branch Staff Listing
  • Co-ordinates offsite document storage
  • Support yearly orders to HQ in-charge (e.g. Planner and Diary, Lunar New Year Card and Red packets etc.)
  • Support orders for festive occasions, e.g. Mid-Autumn Festival, Christmas

 Staff Welfare

  • Support on company events and staff welfare activities such as such as Dinner & Dance, Team Building, webinars, roadshows, ordering of flowers for staff (e.g. baby new born / Wreath) etc.

 

Requirements

  • At least 2 years of experience in a receptionist, front desk, or office administrative role.
  • Excellent communication and interpersonal skills.
  • Strong organizational and multitasking abilities.
  • Proficiency in Microsoft Office (Word, Excel, and Outlook).
  • Friendly, approachable demeanor with a professional attitude.
  • Positive, customer-oriented attitude.
  • Ability to work under pressure and handle multiple tasks efficiently.
  • Dependable and punctual with a strong sense of responsibility.
  • Singaporeans only.
Original job Receptionist cum Admin (12 mths contract) posted on GrabJobs ©. To flag any issues with this job please use the Report Job button on GrabJobs.
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