Receptionist cum Admin Assistant

Reception

• Manage Front Desk duties with customer service mindset meeting

the realist challenges and demands of a Primary School setting

• Answer phone calls, attend to walk-in visitors, takes messages,

responds to enquiries and provide general useful information (in a

dynamic environment where calls are volumous)

• Maintain customer related information when required, eg phone log.

• Communicate with teachers regarding parents feedback/ messages

from phone calls or walk-in parents

• Handle daily varied demands and queries from parents/students/

vendors/saff etc

• Render first level assistance to walk-in students needs including

sick and injured students. To escalate case to other colleagues in

the office immediately if it is beyond superficial cases

• Handle/support situation when students vomit, soiled their clothes

Assist student in times of need, eg lost & found items, change of

uniform, locating teacher/classroom/parent

• Assist in receiving of goods and incoming mails

• Maintain tidiness of the Reception area at all times

General Admin

• Assist in the counting / sorting / packing / distribution of brochures or

leaflets/items to the teachers and students

• Attend to students leaving school early

• Assist in the dissemination of information: school circulars, parents

messages

• Manage stock of spare uniform

• Keep stock of first aid items

• Maintain the forms in the reception trays to ensure forms are current

and replenished timely

• Assist in Primary One registration such as making photocopies of

documents; calling parents to submit forms etc

• Support any other general admin duties as and when required.

• Any other duties assigned by School Leaders/Head of Departments/Administration Manager.

Requirements:

Minimum GCE N level
Preferably has 2 years of relevant work experience, with an added
advantage if the experience is within a primary school environment.
Good communication and inter-personal skills
Good team player with a high level of initiative
Good customer service skills
Mature individual with a pleasant disposition, is polite, patient, caring
and positive
Proficient in MS Office

** We regret to infrom only shortlisted candidates will be notified."