Receptionist Cum Admin Officer

Job Responsibilities:

• Greet and escort visitors professionally, take messages, answer incoming calls and transfer them to appropriate department
• Administer the card access system and manage card issuance for new and existing employees
• Oversee the ordering and distribution of name cards and employee badges
• Collect & sort incoming and outgoing mail, packages, and coordinate local / overseas courier deliveries promptly and accurately
• Responsible for office inventory, including ordering and maintaining office supplies, pantry stock and equipment
• Issue purchase requisition and coordinating purchase order to vendors
• Order and manage inventory of PPE, including uniform and safety boots
• Provide admin support for general office maintenance and liaise with vendors on quotation and repairs
• Verify, seek approval and process invoices
• Update and maintain lists including phone directory and vehicle list
• Coordinate event organization, catering activities, travel arrangements, accommodations booking as needed
• Any other administrative duties assigned from time to time

Job Requirements:

• O/N Levels or equivalent
• 1 - 3 years of administrative experience
• Able to work independently 
• Good communication skills
• Maintain confidentiality and handle sensitive information with discretion
• Basic knowledge of MS Office including Word and Excel
• Working knowledge of office equipment such as landline phones, printers and photocopy machines
• Positive, with good communications skills