Receptionist / Secretary

Job Description

1. Ensure that all walk-in guests are addressed and attended to in a friendly and efficient manner.
2. Make travel arrangements such as booking of flights and accommodation for staff, jointly with the GM’s PA.
3. Support and vetting of staff travel/entertainment claims, jointly with the GM’s PA
4. Ensure that all incoming calls are attended to immediately and directed to the requested recipients.
5. Inventory check of pantry necessities and stationeries.
6. Liaise and arrange with printing company on printing of name cards for staff.
7. Contact office landlord pertaining to office admin matters.
8. Maintain an up-to-date record of all outgoing mails, registered mails and courier services.
9. Collection and distribution of daily mails from the mailbox.
10. Overall support function of the GM’s office.
11. Deputize the GM’s PA in case of absence.

Requirements

1. Minimum ‘O’ level qualification
2. Minimum 7 years of experience in receptionist or secretarial role
3. Very organized and attentive to details
4. Experience in flight/transport/hotel bookings
5. Team player
6. Good interpersonal & communication skills
7. Able to multi-task
8. Able to display initiative

Kindly note that only shortlisted candidates will be notified.