Sample Handling Assistant I - Specimen Management

Essential Job Duties:                               

Specific department duties as set forth in the task list and department Training Checklists including but not limited to: 

• Ensure that specimens are picked up from the appropriate department, sorted, pre-scanned and registered into the appropriate temperature bins in a timely fashion

• Identification of problem samples and corrects routing of these specimens.

• Close and prepare SDS shipments.

• Accountable for accurately identifying specimens that need to be discarded and completing the discard process.

• Creation of new storage drawers for use in registration process and the ability to completed location moves in the SMART database

• Consolidate and move drawers as specified to effectively utilize freezer space.

• Perform basic freezer maintenance including but not limited to:

  • Acts as a backup to the freezer coordinator.

  • Monitor, respond to and resolve issues with sample storage units in the department, to ensure regulatory compliance and monitor follow-up for corrective actions.

  • Accountable for completing documentation in the process

• Understand the pull list and retrieve the specimens from the storage units

• Understand and apply the shipping instructions and pack the specimens as per requirements.

• Generation and application of specialized labels, to include mini labels and/or computer generated barcodes

• Perform any QC needed during the process of pulling and packaging

• Must be able to QC shipments shipped through SMART

• QC packages and shipping documents

• Stock supplies from warehouse

• Ship packages through SMART

• Ship pass-through and Transfer Test packages to other Covance locations

• Generate and download Electronic Packing Lists (EPLs) from SMART

• Generate emails and insert EPLs

• Be able to accurately and efficiently Pre-scan, Register, Process, Pull and Pack specimens using SMART

• Completion of beginning and end of day duties, as assigned

• Adhere to all company policies and procedures and perform all departmental and interdepartmental SOP’s as written

• Generate an appropriate audit trail of all activities and maintains own training file and required documentation

• Other duties as assigned

Requirements

• Diploma or Bachelor’s degree / advanced degree in applicable discipline

• Minimum 1 year of applicable working experience

• Able to work in a team as well as independently

• Dynamic attitude and ability to work under pressure

• Ability to take up challenges

• Strong detail orientation

• Strong communication and organizational skills

• Ability to use several software packages i.e. Word, Excel, Access