Secretarial / Administrative Support @ Bugis $4,000 (1-year contract) - Competitive Pay

Position: Admin Support 

Location: Bugis

Period: 12 months

Salary : ~$4,000

Working Days & Time: Monday – Friday 8.30am – 5.30pm

Duties: 

Provides administrative and secretarial support to the General Manager, based in Singapore.

Secretarial & Administrative Support 

• Provides pro-active and confidential administrative and secretarial support to General Manager. 
• Manages the Outlook calendar of the General Manager including scheduling of and coordinating of logistics for meetings, activities and any required onsite or offsite functions 
• Assists with meeting preparation and other required documents through liaising with others in the collection, consolidation, and dissemination of meeting materials
• Manages the department’s electronic calendar whilst planning and organizing required team meetings, including agenda management, logistics and overall attendance 
• Plans and coordinates travel logistics and prepares detailed itineraries including background information and forward planning of visa applications as necessary 
• Compiles and prepares expense reports for submission using Travel and Expense Account (TEA), whilst ensuring compliance with the company’s Travel and Expense Policy 
• Assists the team in travel logistics and organizing conferences 
• Coordinates with regional offices on townhalls, alignment on key messages, communications, etc. 

 Communication 

• Represents the General Manager’s office to a broad array of contacts within the company and externally 
• Manages hard copy mail correspondence and any other electronic correspondence that requires attention, with the ability to prioritize, highlight and manage items requiring immediate attention 

Others 

• Assists Originators in preparing documents for tender submission 
• Works closely with Finance/Shared Services/Procurement on invoice coding and payment matters 
• Arranges and plans support for new employees in onboarding activities such as office set-up etc. 
• Ensures the smooth running of the team i.e., ensuring sufficient office supplies, facilities, etc., are functioning well and liaise with internal departments to remedy as required 
• Partner and coordinates with the other team’s administrators to ensure works/projects are completed in an orderly manner.

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