Senior Admin Executive

Job Purpose
The incumbent is a team member in Corporate Services and supports the Manager of Finance & Admin. He / She ensures smooth daily operations by supervising and planning efficient administrative procedures, completing administrative duties and developing and improving systems, policies, and procedures. For Compliance, he/she supports Boys' Town in regulatory advisory, ensures compliance with ethical standards, laws, and best practices, and assists department heads with implementing and monitoring compliance activities.



Job Responsibilities
· Responsible for the day-to-day operations and ensuring smooth operations of the admin department.
· Plan and coordinate administrative procedures and systems and devise ways to streamline processes, improving administrative systems, policies, and procedures.
· Oversee and monitor the purchasing and inventory of office supplies with attention to budgetary constraints.
· Oversee admin services and maintenance activities ensuring they are carried out smoothly and in a timely manner (e.g., Water dispenser, photocopier, VMS).
· Ensuring all admin services equipment is working and properly maintained.
· Responsible for contracts management of the facilities and maintenance service contracts.
· Take calls from the public and provide accurate, satisfactory answers to their queries and concerns.
· Provide induction to new employees and inform them about the company’s customer management policies.
· Handle all incoming and outgoing mails/cheques /fax etc professionally.
· Assist in keying donation cheques into the system.
· Submit admin-related invoices for payment and expense tracking.
· Assist in events planning (eg Board meetings, company events etc.)
· Responsible for Document Management System (DMS) to ensure that it is up-to-date and assist department heads in the implementation, training, and coordination of system upgrades.
· To participate in performing internal/ external audits.
· To participate in committees and projects.
· Any other duties as assigned