Senior Admin Executive #JTL

Administrative

1. Coordinate and prepare for meetings, including putting up and circulating the agenda, booking of meeting space.
2. Assist with note taking and following up on action items to ensure completion according to agreed timeline. 
3. Maintain and update all documentation in shared drive as and when necessary. 
4. Support the SCRP Team by sourcing, vetting and coordinating with vendors and suppliers or as directed by the Senior/Manager of SCRP
5. Coordinate with Research Team, to help ensure deliverables are completed within timeline.

Events Management & Support

1. Work with SCRP to assist with organizing webinars / seminars, workshops and conferences.  This includes but is not limited to
   1. Designing and distributing EDMs and invitations
   2. coordinating with speakers / guests
   3. managing event registration and tracking attendance  
   4. collecting and compiling of event feedback
   5. following-up with attendees for any various requests
2. Providing secretariat support by 
   1. Answering and replying to delegate emails
   2. Assisting and following through with delegates on their queries
   3. work with appointed vendors to make travel and accommodation arrangements
3. Staffing secretariat at ICCS including
   1. Assisting speaker and delegate management
   2. Co-ordinating with OIA and Rapporteur Teams
   3. Work with internal and external stakeholders to ensure smooth delivery of conference
   4. Work with appointed vendors as necessary

Requirements 

• Minimum Diploma or Degree in any discipline 
• Preferably with 3 to 5 years of relevant experiences 
• Proficient in MS Office 
• Possess good written and spoken English 

Interested candidates please send in your resume to: 

Topaz Liang Huimin (CEI No. R1104500), email to: [email protected] 

EA License No: 99C4599