Senior Administrative Assistant - Investment Team

Our client is a well-regarded global investment management firm with an established presence in Singapore. As the investment team continues to support senior stakeholders across a busy and fast-moving platform, they are hiring a Senior Administrative Assistant to provide high-quality support across scheduling, meetings, travel, team coordination, and broader executive administration.

• Provide direct and thoughtful support to senior leaders and senior individual contributors within the investment team
• Manage complex calendars, travel arrangements, and day-to-day scheduling across multiple internal and external stakeholders
• Coordinate executive meetings end-to-end, including logistics, agendas, attendance tracking, and minutes
• Support workshops, conferences, seminars, and other team events, including materials preparation and vendor / participant coordination
• Handle confidential correspondence, reports, expenses, and documentation with a high degree of accuracy and discretion
• Assist with special projects and broader team initiatives across multiple workstreams
• Troubleshoot scheduling and administrative issues proactively, while anticipating stakeholder needs
• Work closely with colleagues to ensure seamless support and coverage across the team

• Diploma or Bachelor's degree holder
• At least 3 years of relevant experience, ideally within financial services or another professional services environment
• Prior experience supporting senior stakeholders in a corporate, investment, or front-office setting
• Strong diary management, travel coordination, and executive meeting support experience
• Excellent organisational skills and ability to prioritise in a fast-paced environment
• Strong communication skills in English, both written and verbal
• Chinese language capability would be beneficial
• Strong attention to detail, professionalism, and ability to handle sensitive matters confidentially
• Positive attitude, strong team orientation, and willingness to remain hands-on

Selby Jennings is a Trading Style of Phaidon International (License number 16S8194)