Senior Contracts Executive - Hiring Urgently

Rotary Mechanical And Construction Company (Private) Limited

Come join the inaugural JSIT Precision Engineering Career Discovery Day on 19th April @ NYP!

Happening from 12pm-7pm at Nanyang Polytechnic, Blk A, NYP Lounge, Level 3

180 Ang Mo Kio Avenue 8 Singapore (569830)

Come explore a career in Precision Engineering and meet over 25 leading PE companies offering more than 200 job vacancies.

Whether you are seeking employment or awaiting graduation, this event promises to be both fruitful and exciting! 

*Registration is required at the door.

Only for Singaporeans.

Roles & Responsibilities

MAIN TASK

• To supervise the Contract Management Division
• To review and provide contract advice and interpretation for all BUs whenever required

(A) CONTRACT MANAGEMENT

• To provide support in all contract matters
• To prepare a lookout list for distribution to project team and to conduct a training to project team at start of every new project to highlight interim notice, eot process and its timeline of submission and all other necessary guidelines
• To attend to project team's request to prepare correspondences regarding a) extension of time (EOT) & claim b) notices c) contractual advise.
• To analyse company's position on every case and discuss w/ project team and/or management whenever necessary to finalise its strategy and approach
• To provide contractual advise and interpretation when required (SG/TREL/TRELI)
• To support BUs in highlighting critical requirement and any deviation in compliance with terms & conditions from pre-contract stage to project close-out
• To assist BU/Dept in highlighting any deviation in the terms and conditions of contract
• To provide support in all main contract matters (SG/THAI/SAUDI)

(B) DISPUTE

• To study/investigate the dispute through discussions with internal parties, examination of project documents (i.e. letter by BU, client correspondences/letters, schedule and all relevant contract documents.)
• Give contractual advise and path-forward for dispute resolution or defend company from claims
• Draft letters and/or correspondences to protect the company's interest

(C) CONTRACT REVIEW

• To attend to tender contract review requests by BDD and project team
• To study and review the tender documents (i.e. main contract, general terms & condition, annexes) and prepare a
• Tender Lookout List to highlight any risk exposure
• To reply to any tender clarification raised by client
• To review and evaluate Rotary's partnership agreement to subcontractor including drafting of any agreement
• Review and comment on tender analysis prepared by project stakeholders before it is presented to the client
• To develop SOP guidelines and to provide guidance and trainings
• Maintain a monitoring log for each request
• To archive relevant documents from each request into the shared drives upon closure of the request

(D) TRAINING & ORIENTATION

• To prepare training materials
• To conduct training for BU's on contract management (guideline / improvement)
• To oversee the orientation program of new staff(s) in the department

(E) ADMINISTRATIVE MANAGEMENT (DEPARTMENT)

• Procurement Outlook - Prepare and develop the yearly presentation
• Upkeep of IMS Forms / Procedures
• To facilitate the yearly e-Vendor Code of Conduct Exercise
• To facilitate the yearly Vendor Evaluation
• CAPEX processing for department

REPORTS:

• Submit contracts report bi-monthly.
• Maintain to-do list for daily activities and update via Whatsapp
• To upate NDA Register on a monthly basis and send update by email every 1st Thursday of the following month. Ensure time updated in Procurement Activity Calendar
• To generate / prepare Vendor Pre-Qualification Lookahead report on a quarterly basis and present in Proc. Calendar Meeting when necessary
• To submit a monthly price history update for galvanising, scaffolding, cement lining every end of each month