Senior Exec/Executive, Programmes & Community Outreach Dept

1. Job Functions

Programme Planning Support

• Guide home executives during their early planning stages, offering constructive feedback on schedules and activities.
• Help ground teams brainstorm ideas that match organizational standards and goals.
• Share useful resources, templates, and best practices to help ground teams plan efficiently.

Proposal Vetting & Communication

• Serve as the HQ contact for the program teams with the welfare homes.
• Check incoming program proposals for complete details, correct budget calculations, and basic alignment.
• Work directly with home executives to clarify details and request fixes to ensure smooth approvals.

Grant Documentation & Reimbursement

• Track how grants are being spent across your assigned homes.
• Collect and double-check all supporting paperwork, including receipts, attendance lists, and feedback forms.
• Prepare clear grant reimbursement submissions and organize data for funder impact reports.

Data Compilation & Support

• Gather and combine feedback data from residents, staff, and volunteers across the homes.
• Update and maintain central dashboards and registries for tracking program results and statistics.
• Provide hands-on administrative and operational support when launching major or brand-new initiatives.

Assist with PERTAPIS events & projects where required

2. Candidate Requirements

• Possess Minimum Diploma in a related field - preferably Human Resources, Hospitality or Event Management
• Preferably with Min. 2 years of experience in stakeholder management or volunteer-related work is advantageous
• Strong interest in community work, with a customer service orientation and good stakeholder awareness
• Strong data literacy - comfortable with checking metrics and verifying ground reports
• Familiarity with project management lifecycles and administrative tracking
• Outstanding verbal, written, and interpersonal communication skills
• Excellent communication and relationship-management skills to work effectively with both centralized HQ leadership and ground-level operational staff
• High organized, systematic and ability to multi-task and meet deadlines with minimum supervision
• Proficient in Microsoft Office (Word, PowerPoint, Excel)

3. Working Hours

5 days work

Monday - Friday, 9am to 6pm

4. Working Hours

1 Joo Chiat Complex

**Disclaimer: Only shortlisted candidates will be notified.