Senior Executive, Admissions and Student Exchange Matters

The Senior Executive, Admissions and Student Exchange Matters, will support the administration of graduate academic processes within MAE. The role provides timely and accurate support for PhD admissions, scholarship administration, research attachment and exchange matters, student certification requests, and related student academic records. The job holder will work closely with students, faculty members and relevant University offices to ensure smooth operations, compliance with institutional policies, and a positive student experience.

Your key responsibilities include:

• Coordinate PhD admissions processes, including application review, documentation, timelines, stakeholder communications, and preparation of materials for evaluation and selection.
• Administer scholarship-related processes, including coordination of selection activities, award administration, tracking of scholarship utilisation and related reporting requirements.
• Support research attachment and exchange-related matters by coordinating requests between visiting students, MAE faculty members and relevant offices, and ensuring timely follow-up on required documentation.
• Prepare student status certification letters and maintain accurate student academic records for official reporting, audit and administrative follow-up.
• Communicate professionally with students, faculty members and cross-departmental colleagues, ensuring that enquiries and requests are handled accurately, promptly and in accordance with University policies.

Requirements:

• Bachelor’s degree.
• Minimum three years of relevant experience in admissions, scholarship administration, or related academic administration functions.
• Exposure to admissions and scholarship administration, with good understanding of academic administration processes; knowledge of academic policies, examination processes and protocols will be advantageous.
• Strong organisational, project management and information management skills, with the ability to manage multiple priorities and maintain accurate records for audits, reporting and follow-up.
• Proficient in Microsoft Office applications including Excel, Word and PowerPoint.
• Meticulous, collaborative and service-oriented, with strong written and verbal communication skills and the ability to handle sensitive student information with discretion and professionalism.

We regret that only shortlisted candidates will be notified.