Senior Executive / Executive (Accounts Payable) - Energetic Workplace

Reporting to Cash Management Team Senior Manager & Manager, this role exists to be the key team member of the Accounts Payable (“AP”) team.

Your job:
1. Participate actively and supervise Accounts Payable processes

• Work closely with other key team members to ensure smooth accounts payable processing and continual improvement to internal procedures and processes
• Assist proactively to resolve AP issues 

2. Process payments to Suppliers

• Ensure payments reach suppliers on time and if not communicate reasons to them
• Ensure correct payment to suppliers without over/under payment
• Ensure payments made to the correct payees’ accounts and systems are updated with the correct information
• Liaise with suppliers on outstanding invoices and investigate reason for non-payment
• Follow up timely with approvers for payments approval to avoid any payments delay

3. Posting of Invoices in SAP and Route for Approval

• Check the information parked in SAP against invoices and route it for internal approval
• Follow up with the approvers to ensure timely approval for payment processing.

4. Preparation of Journals and Accounting related tasks

• Check sundry creditors’ provisions, payment vouchers, etc prepared by staff
• Prepare/update AP journals and schedules monthly
• Assist in companywide year-end sundry creditor accrual process
• Lead MPA audit and submit statutory reports to the authority
• Assist in preparing ad hoc journals (when necessary) as a result of AP issues

5. Updating of vendors and customers master data

• Check vendor master form prepared against supporting documents e.g. invoices and form submitted by suppliers, to ensure accuracy.
• Input/ Edit customer master data into SAP upon creation or when updates are required.
• Raise queries and work with the relevant personnel to update the existing master data in SAP if any discrepancy is noted.

6. GST & Withholding Tax reporting

• Ensure the AP transaction entries in SAP are accounted properly with correct GST amounts
• Assist in quarterly GST reporting to IRAS e.g. extraction of GST reports from SAP and reconciliation of discrepancies noted.
• Perform withholding tax declaration on IRAS portal (for payments to overseas suppliers for services performed in Singapore) and route for next level’s approval
• Submit Certificate of Residence (Tax) received from suppliers on IRAS portal

7. Digitalisation & System Improvement projects

• Involve actively in system upgrading projects and digitalisation initiatives relating to AP processes 

Your profile:

• Diploma in Accountancy or equivalent 
• At least 5 to 10 years experiences in AP processes handling
  Hands-on experience with SAP Accounting software
• Possess good interpersonal and communications skills. 
• Able to work with all levels of staff
• Keen eyes to details, accurate and thorough when preparing data
• Accountable and dedicated
• Independent and work with minimum supervision
• Ability to meet deadlines through good time management and allocation of priorities
• Problems solver
• Team player
• Sense of urgency
• The offered job grade/designation will be based on candidate’s experience, competencies, and skillsets.