Senior Executive, Lease Administration (Temp)

Main Duties & Responsibilities

• Prepare Letter of Offers for new and renewal of Leases and Licences.
• Prepare documents for Variation to Letter of Offers / Agreements, Novation, Pre-Termination etc.
• Preparation of letters for lease related matters, including letters to tenants for application of utilities, letters to remind tenants of lease obligations.
• Conduct Business Profile Search for prospects and tenants.
• Update Standard Operating Procedure (SOP) & maintain an efficient and effective document system tomeet documentation standards.
• Responsible for all internal/external audit check compliance for the Department.
• Keep track and process all lease related matters.
• Maintain and update in-house system with lease information for billing purposes.
• Handle POS integration related matters.
• Keep track and process all lease management related matters.
• Process security deposit refund to tenants.
• Handle GTO related matters.
• Liaison works with appointed lawyers for preparation of agreement.
• Perform other administrative support to department (i.e. sort, scan, process, file/efile documents, process payments that is relating to the department, assist in stationery and office supplies to department etc.

Reports

• Prepare and maintain Lease Monitoring / GTO submission / POS-integration reports on a periodic and ad-hoc basis for tracking.
• in addition to the above key responsibilities, as and where necessary, support the head of department to undertake any special projects as and when directed.

• Degree / Diploma in Real Estate, Business, Marketing or equivalent.
• Minimum 2-5 years of relevant experience, preferably with a major commercial landlord.
• Possess comprehensive knowledge of Landlord/Tenant obligations in commercial terms.
• Able to multi-task and work independently with minimal supervision in a fast-paced environment.
• Good team-player with excellent communication and good interpersonal skills.
• Proactive, self-driven with a desire for knowledge and a positive attitude.
• Keen eye for details, driven, resourceful, analytical and assertive.
• Good command of written and spoken English.
• Strong proficiency in Microsoft Word is preferred.