Senior Executive/Executive, Admin - Sch Of Life Sciences & Chemical Technology

[What the role is]

This is a 2-year position as a Senior Executive/Executive, Admin in the School of Life Sciences & Chemical Technology.

The Senior Executive/Executive, Admin will provide comprehensive administrative and operational support across various academic and non-academic functions. The role involves managing examination processes, supporting academic ceremonies and scholarship-related activities, coordinating with adjunct lecturers on administrative matters, and assisting in outreach and staff engagement initiatives. The ideal candidate is detail-oriented, organised, and capable of managing multiple tasks within given deadlines.

[What you will be working on]

Your responsibilities will include, but are not limited to, the following:

• Supporting academic matters

  • Provide administrative support for all examination-related matters, including exam processing, scheduling invigilation duties, managing examiner/moderator lists, coordinating script reviews, generating exam reports, managing records management of exam materials, and processing exam related matters such as appeals, deferments, and withdrawals.

  • Timetabling & Common Test Scheduling: handle timetabling tasks and support the scheduling of common tests to ensure accuracy and smooth operations.

  • Provide administrative support for PET and CET adjunct matters, including hiring processes and teaching claim submissions.

• Supporting school events

  • Graduation & Awards Coordination: Support the organisation of graduation ceremonies and awards.  Coordinate with donors on prize disbursements and maintain accurate records.

  • Provide administrative support for LSCT outreach events, engagement activities, and staff well-being programmes.

• IT support and general administrative support

  • Provide IT support such as setting up, administering the loan and return of, and keeping inventory of the IT equipment (PCs, portable storage devices, monitors and projectors, printers, etc)

  • Provide general administrative support, including records management, minutes writing, drafting correspondence, and office coordination duties as required.

[What we are looking for]

• Good interpersonal and communication skills

• Ability to multi-task, work independently and in a team

• Attention to detail and commitment to maintaining data accuracy and confidentiality

• Good working knowledge of MS Office applications and IT systems

• Good working knowledge of WorkDay and government finance and procurement processes and system (i.e. GeBIZ) would be an advantage