Senior Secretary

Job Summary

Provide full spectrum of secretarial support to the General Manger and manage an efficient office.

Job Responsibilities

1. Schedule meetings & appointments for General Manager with internal/external parties and ensure that the General Manager’s calendar is updated and well organized.
2. Administrate day-to-day office operation by providing prompt and effective secretarial support and maintaining confidentiality at all times to the General Manager.
3. Manage personal calendars, meetings, appointments and business travel arrangements. This will also include travel arrangements for Senior Management of the Branch.
4. Manage the General Manager’s business claims and other travel expenses, and coordinate with Finance/Accounting accordingly for the timely processing of payments.
5. Handle logistic arrangements for visitors, including flights and hotel accommodation for visitors prior to and during their visits
6. Update and properly maintain / keep record of files (both electronic and physical) for the General Manager.
7. Organize monthly management meetings and taking minutes during Management Meetings.
8. Prepare and coordinate the submission of regular and adhoc reports to Head Office, including preparation of powerpoint slides.
9. Other duties or ad hoc projects as and when assigned.

AML/CTF Responsibilities

1. Support frontline and adhere to anti-money laundering / counter terrorist financing requirement and sanction risks controls in accordance with regulatory standards and CNCBI policies.

Job Requirements

1. Diploma and above
2. Minimum 5years’ secretarial and administrative work experience
3. Proficient in both English and Mandarin with the ability to read and write English and Chinese reports for Head office
4. Highly organized with strong attention to detail and ability to manage multiple tasks