[SG] Senior Executive, Space & Material Planning

About the team

DA's General Health Services (GHS) business unit oversees our GP clinics, executive health screening and imaging centre, virtual clinic, mobile services, marketplace and pharmacy services in Singapore. 

The Space & Material Planning team is a crucial part of the GHS business unit, supporting the day-to-day operational requirements of our healthcare facilities in Singapore.

About the role

The Senior Executive, Space & Material Planning is responsible for managing the planning, tracking, and replenishment of consumables while ensuring the smooth operation and maintenance of facilities. This role requires strong organizational skills, cross-functional coordination, resourcefulness and an eye for both operational efficiency and compliance.

This role is primarily based in Tai Seng, Singapore and reports directly to the Manager, Space & Material Planning.

A summary of the key responsibilities are as follows:

Consumables Planning & Management

• Monitor stock levels and usage rates of consumables (e.g., office supplies, medical consumables, clinic supplies, cleaning materials, etc.).


• Develop and maintain accurate inventory forecasts to prevent shortages or overstock.


• Coordinate with procurement and suppliers for timely ordering and delivery.


• Maintain and update the consumables inventory system/database.


• Ensure consumables are stored, labeled, and rotated properly to reduce waste and prevent expiry.


• Investigate and document incidents involving consumables (e.g., discrepancies, loss, contamination).


• Support audits and implement controls to ensure compliance with internal policies and standards.

Facilities Management Support

• Oversee routine maintenance schedules and coordinate facility repairs or service calls.


• Conduct regular inspections to ensure cleanliness, safety, and functionality of facilities.


• Support space planning and office layout adjustments as needed.


• Liaise with contractors, vendors, and internal teams to resolve facilities-related issues.


• Assist with emergency response procedures and incident documentation related to building issues.

Reporting & Compliance

• Generate regular reports on consumable usage, facilities incidents, and service status.
  


• Ensure compliance with health, safety, and environmental regulations.


• Assist in the implementation of sustainability initiatives involving materials or building systems.

About you

• Min. NITEC or Diploma in Facilities Management, Logistics, Business Administration, or a related field.


• Minimum 2–4 years of experience in inventory, logistics, or facilities coordination. 

• Strong planning and organizational skills


• Attention to detail and data accuracy


• Problem-solving and incident management


• Good interpersonal and communication skills


• Familiarity with facility maintenance processes and vendor management


• Proficiency in Google tools (Google sheets, slides, Gmail)

• Willingness to be hands on to manage simple repairs


• Willingness to work in the evenings and on weekends and Public Holidays, where required, to oversee facility repairs or events scheduled outside of normal operating hours.


• Willingness to travel to various locations, including our clinics and health screening centre where required.


• Comfortable working independently on daily tasks and taking initiative when required


• A start-up attitude - you take full ownership of things that you do, willing to go out of your comfort zones and take on new challenges. 


• Comfortable with ambiguity and flexible to learn new things - we’re not done growing, and heading into uncharted territories is part of the fun!

About Doctor Anywhere

Doctor Anywhere (DA) is a regional tech-enabled, omnichannel healthcare provider delivering care to 2.5 million users across 6 countries in Southeast Asia. Founded in 2017 with a mission to make healthcare simple, accessible, and efficient for all, DA leverages technology to enable individuals towards preventive, long-term health via holistic offerings including our telehealth app, physical clinics and pharmacies, mental wellness, specialist consults, and also an online health & wellness marketplace for supplements, healthy snacks, home-based health screening and vaccinations.

DA’s goal is to build a regional digital healthcare ecosystem, advanced by the 3,000 GPs and specialists within our regional network, over 1,000 corporate organizations, and 25 regional insurers we work with. Grounded in our motto “Keep Going, Keep Growing”, our team strives towards excellence, with innovation and collaboration at our core, and values diversity in perspectives brought by every member. Join us in our mission to transform Southeast Asia’s healthcare future!

Not for you? We have other opportunities that may interest you or someone you know. Feel free to visit us at our careers page - https://doctoranywhere.com/job-listing/ for more information.