Shipping Operations Executive

Job Descriptions

1. Voyage Management

• Be the primary point of contact for the Master of the vessel ensuring that a close, cooperative bond is built on trust and mutual respect. Provide support, guidance and direction as needed.
• Liaise with Charterers, review their instructions and issue voyage specific instructions to ships as required.
• Appoint and liaise with port agents, plan, and monitor port operations to result in effective port turn around.
• Ensure stowage plans are optimised to maximise intakes in the most economic fashion.
• File/Follow up on all voyage related matters from Charterers.
• Monitor day to day performance of the vessel in compliance with CP, including Speed performance and bunker consumption and promote weather routing and route optimisation (SECA zones etc).
• Daily update of vessel schedule to Charterers.
• Be responsible for commercial documentation such as B/Ls and LOIs.
• Prepare laytime calculations.
• Ensure timely and accurate input into company’s software system.
• Monitor profit and loss of respective vessel voyages.

2. Voyage Fiscal Management

• Monitor voyage related fiscal items including agency disbursement.
• Verify agent PDA and FDA invoices and arrange payment.
• Monitor freight/dead freight/demurrage/rebillables and other claim invoices.
• Prepare and send out freight invoices.
• Prepare and send out deviation and interim port invoices.
• Prepare and send out rebillable invoices.
• Prepare and send out demurrage invoices.
• Send out weekly reminder to Charterers for outstanding invoices.
• Prepare Charter hire statements and arrange for payments promptly.
• Liaise with P&I and legal/lawyer to settle disputes.

Job Requirements

• Minimum Polytechnic Diploma in Maritime Studies or Logistics or in relevant discipline.
• Minimum 1 years experience in related above job descriptions would be advantage
• Good knowledge of Charter Party terms would be advantage
• Excellent Written and verbal communication skills.
• Team player.
• Quick to response.