Singapore- .Operations Executive

Who We Are:

At Inchcape Shipping Services, our vision is to have a connected world in which our customers trade successfully and make better decisions in every port, everywhere. We use technology and our global network to help our partners connect to a smoother, smarter ocean. Inchcape combines its worldwide infrastructure with local expertise through our global network of over 240 proprietary offices, across 60 countries and a team of more than 2,500 committed professionals. Our diverse global customer base includes owners and charterers in the oil, cruise, container, and bulk commodity sectors as well as naval, government and intergovernmental organizations.

We have an ambitious growth model and a career here is certainly going to be a rewarding one that will allow you to bring your skills & experience. We embrace change and are open to new thinking and pushing for positive change in our industry.

Purpose of Role:

We have an exciting opportunity for an Operations Executive to join the team. The Operations Executive will be responsible for communicating, planning and executing port call planning. Provide professional services that meet/exceed the Principal/ship masters’ expectations.

Duties & Responsibilities:

Port Call Planning / Execution 

1.     Understand the port call requirements and expectations of the  Principal/Ship master

2.     Execute port call turnaround most cost-effectively and expeditiously.

3.     Closely monitor and update stakeholders on port call progress

4.     Ensure Principals’ best interests are always protected.

Effective Communication 

1.     Concise and timely communication with authorised recipients and stakeholders.

2.     This includes but is not limited to routine pre-arrival, progress. port call updates and post-call follow-ups.

Statutory Declarations of a Port Call" 

Timely and truthful declarations to relevant government agencies relating to vessel call, not limited to 

1.     Immigration and Checkpoint Authorities (ICA)

2.     Maritime and Port Authority of Singapore (MPA)

3.     Customs and Excise Department

4.     National Environment Agency (NEA)

5.     Security/Enforcement Agencies

6.     Operators / Management of the facility involved

On-Site Coordination :

Physical attendance on board ships or sites when necessary, providing on-site coordination of services and deliveries.

Provide local expert advice: 

Keeping abreast of the latest developments in port regulations, industry, and ISS Policies and Procedures. 

 HSSE/Legal Compliance

 Ensure all services provided comply with local regulations/guidelines set out by relevant government agencies and ISS Policies/Procedures

Training:

Timely completion of the training assigned

Utilisation of ISS Systems

Ensure full utilisation of all ISS systems (ONEDA and Optics) according to Standard Operating Procedures.

Required Experience :

At least 1 year of working experience either

 In the ship agency service industry with a track record

 In the Oil/Gas/Offshore industry 

As an Engine or deck cadet

Intermediate Knowledge:

Maritime Operations

Local law and regulations

Local industry knowledge