Snr / Executive Assistant, Operation Theatre Administration

Overview
This role is responsible for managing administrative functions to ensure smooth operations of the Operating Theatre (OT).

Job Responsibilities

1. Billing and charging matters

• Timely verification of each day’s surgery charges for patients and ensure all charges are properly interfaced to the billing system and are accurate and free from errors


• Follow up with vendors and nurses for any charging issues


• If needed, submit request to Business Office to block patient bills for charge adjustments

2. Procurement and management of OT supplies and equipment

• Assist on any procurement matters, such as purchase of OT supplies under consignment or blanket order, OT equipment, and other services necessary for the smooth operations of the OT


• End-to-end process for purchases, including but not limited to obtaining quotation, raising purchase requests, arranging delivery, processing invoices, and delivery orders for billing


• Work with MMD on inventory levels for stock and non-stock items


• Tracking consumption rates, contract balance values, and working with vendors, nurses and other operations colleagues for projection, top-up or extension of Purchase Orders


• Assist with tracking and monitoring of CAPEX and OPEX usage in assigned area


• Requisite, control and maintain utilization of office supplies in the assigned area

3. Other Administrative Duties

• Daily updates of OT listing schedule to surgeons


• Maintain charge forms and charge codes in Operating Theatre Reporting System (OTRS)


• Ordering of pantry and stationary supplies, ensuring they are at par level


• Printing of implant cards for patients who had implant surgeries


• Submit AOH and EHOT claim forms for surgeons to HR

Requirements

• Diploma or equivalent professional qualifications.


• Minimum 2 years of experience in clerical and administrative duties.


• A good understanding of accounting and figures.


• Good computer skills in Word, Excel and Power Point.


• Good communication and interactive skills.


• Able to work independently.

If the role sounds interesting to you, please contact ‘[email protected]’ to understand more on the role. Please indicate the position that you are interested in the subject heading.

*Only Singapore Citizens and Singapore Permanent Residents may apply.