Technical Procurement

Job Title: Assistant Technical & Procurement Executive / Technical & Procurement Executive

The employee shall be responsible for supporting the technical and procurement aspects of the Company’s vessels, including but not limited to the following:

Technical Vessel Support

• Assist the Technical Superintendent in daily vessel technical matters, maintenance follow-up, defect tracking and repair coordination.
• Follow up with vessel crew, vendors, service engineers and contractors on technical matters.
• Assist in maintaining vessel repair records, defect lists, technical reports and maintenance documentation.
• Monitor vessel defect reports and update close-out status.
• Assist in preparing technical updates, records and department reports.

Dry Docking and Repair Support

• Assist in preparing dry docking and repair information, including repair lists, quotations, schedules and supporting documents.
• Coordinate with vessel crew, shipyards, vendors and service providers under the guidance of the Technical Superintendent.
• Source quotations for spare parts, repair works, services and vessel supplies.
• Prepare simple cost comparisons and supporting documents for review and approval.
• Assist in monitoring dry docking or repair progress and outstanding follow-up items.

Vessel Survey and Compliance Support

• Assist in monitoring vessel certificates, class survey dates, LSA, FFA, PMS and other due dates.
• Coordinate survey, inspection and service arrangements with class, vendors, vessel crew and Technical Superintendent.
• Follow up on vessel reports, including noon reports, weekly reports and month-end reports.
• Maintain proper records for technical, procurement and compliance matters.

Procurement and Vendor Coordination

• Source and obtain quotations for spare parts, services, marine supplies, safety equipment and other vessel requirements.
• Assist in preparing purchase orders, service orders, quotation comparisons and procurement records.
• Track orders, deliveries, invoices, service completion and payment follow-up.
• Coordinate with vendors, suppliers, vessel crew, warehouse, logistics, internal departments and Accounts Payable.
• Maintain vendor records and assist in monitoring supplier performance.

Cost and Documentation Support

• Assist in monitoring procurement costs, vessel expenses and budget-related records.
• Highlight significant cost differences or delays to the Technical Superintendent / Manager.
• Maintain proper filing of purchase orders, quotations, invoices, contracts, certificates, drawings, manuals, reports and audit documents.
• Update Technical Department files in the Company’s shared drive or designated system.
• Assist in preparing reports, meeting notes and operational documents when required.

General Duties

• Provide general administrative and coordination support to the Technical and Procurement Department.
• Support 1 to 3 vessels under the guidance of the Technical Superintendent / Manager.
• Assist in ad-hoc tasks, projects and operational matters assigned by the Company.
• Perform any other duties related to the role as assigned from time to time.