Vice President - Fund Administration

Summary: Reporting to the Director Fund Accounting, the Vice President (VP) - Fund Administration will be an integral part of the team’s success.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The role consists of managing a number of client relationships, ensuring superior client service and the delivery of accurate information in a timely fashion. The VP - Fund Administration will have responsibility for their clients’ portfolios from start to finish. This will include (but is not limited to) the following:

• Serves as point-of-contact for multiple clients, addressing inquiries and ensuring timely service delivery (both internal and external) on a daily basis.


• Manage client-specific requests and define projects to develop processes to improve the product offering


• Understanding of fund structures, investment strategies, management and performance fee calculations, profit/loss allocation and currency class hedging.


• Liaise with internal stakeholders, investment managers, brokers & custodians where issues arise with regards to day-to-day running of the fund.


• Responsible for the review and/or calculation of Net Asset Values in line with clients’ requirements.


• Responsible for preparation and review of financial statements, supporting information and tax schedules in relation to the year-end audit


• Manage the Investor Services team including training and professional development


• Develop and maintain client confidence and belief in the company’s vision and strategy for delivering stakeholder value


• Understanding of fund structures, investment strategies, performance fee calculations, AML & compliance regulations


• Deliver a high level of service and immediate response time to all client and investor queries


• Manage client-specific requests and define projects to develop processes to improve the product offering


• Work with external auditors in preparation of year-end financial statements for the Funds


• Manage CRS reporting including FATCA reporting


• Work closely with the Compliance Officer to ensure all AML procedures are followed in accordance with the company’s Anti-Money Laundering procedures manual


• Participate in special projects within the Waystone group including quality control and process improvements


• Management of a team consisting of Assistant Vice Presidents, Associates & Sr. Associates where applicable.


• Conduct, facilitate, delegate and monitor the training of team members including the use of relevant accounting software and applications.


• Assist with recruitment process and provide recommendations for hiring decision


• Ensure successful onboarding of new employees and seek assistance from Assistant Vice President or other team members as needed


• Ensure proper alignment & implementation of company policies, procedures or standards


• Monitor adherence of employees to company standards and business ethics


• Execute employee discipline on process, procedures and standards including investigation and corrective action decisions.


• Responsible for proper management of staff including workload distribution within the team, continued engagement, retention, professional development and wellness of team members.


• Ensure timely and proper communication of management direction or decisions to the team and vice versa.


• Conducts performance monitoring, review and support employee development to drive consistent high performance of the team.


• Maintain confidentiality of employee information, objectivity and equity in their exercise of Manager discretion and approvals.


• Review client deliverables of team members in accordance with agreed timelines.


• Responsible for managing the processing of trades, cash, income and expenses on a daily basis.


• Responsible for managing the daily cash and positions reconciliations.


• Responsible for preparation and/or review of expense payments


• Complete any other additional ad hoc tasks or deliverables that may be assigned as needed or due to business demand. 

REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Experience:

• Overall 8-10 years of experience in Accounting field


• Minimum 5 years of Fund Administration experience is required (ex. private equity, hedge funds)


• Fluent in written and spoken English, Mandarin is a plus


• Financial Reporting experience an advantage


• Minimum 3 years prior managerial or supervisory experience an advantage


• Experience in navigating fund accounting systems (ex. Invest One, eFront, Investran is an advantage)

Education:

• A university degree (B.A./ B.Sc./ M.B.A.) in Business (preferably specializing in accountancy or another financial-related discipline).


• Professional certification CA, CPA, ACCA or equivalent or other international accounting certifications is an advantage