Procurement & Contract Executive

Job Responsibilities

• Develop and maintain an efficient system for managing and organising company enquiries, and support the sales team in project costing activities
• Coordinate with sales personnel to gather enquiries and communicate them to suppliers for quotation requests
• Source and compile supplier quotations and conduct price comparisons for management review
• Liaise with suppliers to negotiate pricing, commercial terms, and prepare purchase-related documentation and contracts
• Coordinate with the logistics team to obtain shipping and transportation quotations
• Work closely with logistics and suppliers to monitor order progress, production timelines, and delivery performance
• Track and monitor market price trends and foreign exchange movements, and provide regular updates to management
• Maintain and update historical purchasing data to support analysis and market research
• Handle incoming telephone and email enquiries in a timely and professional manner
• Perform administrative, coordination, or finance-related tasks as assigned

Job Requirements

• Relevant experience in purchasing, procurement, sales support, or a related business function is preferred
  (Candidates with less experience but strong aptitude and willingness to learn will also be considered)
• Proficient in Microsoft Office applications, with comfort in handling numerical data
• Ability to communicate effectively in both English and Chinese (spoken and written), due to business communication with suppliers and stakeholders
• Ability to analyse information, identify issues, and support practical problem-solving
• Strong organisational skills with the ability to manage multiple tasks and competing priorities
• High level of accuracy and attention to detail in work outputs
• Good interpersonal and communication skills
• Ability to work both independently and collaboratively in a team environment
• Proactive, responsible, and able to meet deadlines in a dynamic work environment

Others

• 5 days work week, 9am-5pm
• AWS upon confirmation and pro-rated if service is less than a year
• Performance Bonus subjected to individual and company’s performance

We regret that only shortlisted candidates will be notified.