Purchasing Executive

DUTIES AND RESPONSIBILITIES

Your duties and responsibilities include the following:

1.     To provide the cost for the supervisor to calculate the prices for all tendering. 

2.     To source, negotiate and raise Purchase Order to procure materials based on the customer's specifications. 

3.     To do cost studying and control the purchase budget.

4.     To follow up closely on delivery dates & stock availabilities to meet the project delivery schedules. 

5.     To upkeep purchasing information in databases and monitor stock balances to signal low stock levels for appropriate purchasing actions. 

6.     To co-ordinate with Account department about the payment to the vendors and prepare all needed documents.

7.     To follow up with the settlement of the defective goods after receiving the goods receipt report from warehouse staff. 

8.     To arrange and co-ordinate import/export and transshipment to ensure timely arrivals and handle all related documents. 

9.     Negotiate with shipping lines, forwarding agents and suppliers when the container damages. 

10.  Be able to find the solution to solve the problems in daily works.

11.  Any other job and duties assigned by your Supervisor/Manager/Management.

Requirements:

·        Diploma or Degree in Business, Supply Chain Management, Logistics, or related field.

·        Minimum 2 years of experience in procurement or purchasing (experience in the construction/building materials industry is advantageous).

·        Proficient in reading, writing, and speaking Mandarin (required for liaison with Mandarin-speaking suppliers from China).

·        Strong negotiation, vendor management, and communication skills.

·        Detail-oriented, well-organized, and able to handle multiple priorities under tight deadlines.

·        Proficient in Microsoft Office (Excel, Word, Outlook); experience with procurement or ERP systems is a plus.