Purchasing Manager

The Purchasing Manager is responsible for managing the company’s procurement activities, supplier relationships, purchasing processes, and cost control measures. The role supports factory and site operations by ensuring timely sourcing and delivery of materials, components, machinery parts, subcontracted services, and other supplies required for metal fabrication and manufacturing operations. The Purchasing Manager will work closely with production, warehouse, accounts, project, and management teams to ensure purchases are cost-effective, properly documented, and aligned with operational requirements.

Key Responsibilities:

• Manage the full purchasing cycle, including sourcing, price comparison, negotiation, purchase order issuance, delivery follow-up, and supplier evaluation.

• Source and procure steel materials, metal components, hardware, fasteners, machinery parts, consumables, fabrication accessories, subcontracted works, and general factory supplies.

• Identify, evaluate, and develop reliable local and overseas suppliers to support business requirements and improve cost efficiency.

• Negotiate pricing, payment terms, delivery schedules, warranties, and contract terms with suppliers and subcontractors.

• Coordinate with production, warehouse, project, and operations teams to understand material requirements and ensure timely availability of stock and supplies.

• Monitor purchase requisitions, purchase orders, delivery orders, invoices, and supporting procurement documentation.

• Maintain accurate supplier records, pricing records, purchase history, and procurement files in accordance with company procedures.

• Review stock levels and coordinate with the store/warehouse team to avoid material shortages, overstocking, or unnecessary urgent purchases.

• Ensure all purchases comply with company policies, approval procedures, ISO requirements, and internal control standards.

• Assist in budgeting, cost tracking, supplier performance reviews, and procurement reporting for management decision-making.

• Resolve supplier disputes, delivery delays, quality issues, incorrect shipments, and invoice discrepancies with relevant departments.

• Support continuous improvement initiatives to reduce procurement cost, improve lead times, and strengthen supplier reliability.

• Supervise and guide staff, where applicable, to ensure timely processing of purchase orders and proper documentation.

Requirements:

• Diploma or Degree in Supply Chain Management, Procurement, Logistics, Business Administration, Engineering, or a related discipline.

• Minimum 3–5 years of purchasing/procurement experience for junior manager level, or 5–8 years for experienced manager level.

• Experience in manufacturing, metal fabrication, construction, engineering, or industrial materials procurement is preferred.

• Familiarity with ERP systems, inventory management systems, ISO procedures, and procurement documentation.

• Strong communication, negotiation, analytical, coordination, and problem-solving skills.

• Able to work independently and liaise effectively with suppliers, internal departments, warehouse, production, accounts, and management.

Preferred Skills:

• Knowledge of steel and metal fabrication materials, industrial hardware, and engineering components.

• Ability to compare quotations, identify cost-saving opportunities, and recommend suitable suppliers.

• Good documentation, reporting, and follow-up skills.

• Experience with overseas sourcing, especially China or regional suppliers, will be an advantage.

• Ability to work in a fast-paced factory environment and support urgent operational requirements.